Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in Sourcewell Cooperative Contract #011124 for Uniforms with Related Products and Services.
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Submitted By: Nadia Tourjee, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, (PMD).
2. Parties: City of Port St. Lucie and UniFirst Corporation.
3. Purpose: To purchase janitorial supplies to maintain the facility and support customers and events for the MidFlorida Event Center (MFEC).
4. New/Renewal/Modified: New.
5. Duration: Initial Term: From execution date to 05/25/2028, with the option or options to renew for three (3) additional one-year extensions.
6. Benefits to Port St. Lucie: To provide supplies for the MFEC while saving money, staff time, and allows for consistent inventories of cleaning and paper products.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual cost: $38,000. Future expenditures will be in the approved budget each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code of Ordinances, Section 35.08(a)(9)a., to participate in Sourcewell Cooperative Contract #011124 with UniFirst Corporation for Uniforms with Related Products and Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in Sourcewell Cooperative Contract #011124 with UniFirst Corporation.
2. Move that the Council not approve and provide staff with direction.
Background: Over the past year, MFEC staff has been exploring ways to find a more efficient means to manage the inventory of janitorial supplies. A fully stocked inventory is required to maintain and operate the MFEC. Products include a variety of cleaning products, tools, plastic products, industrial chemicals, and paper products such as toilet paper, paper towels, and other absorbents. Additional manpower is required to consistently manage/inventory the variety of products that must be kept on hand to continuously address the cleaning requirements for both pre- and post-events. Managing over 50+ products and their inventories is projected to be an ongoing challenge due to increased activity at the MFEC, which pulls on staffing to address immediate needs of prepping and/or flipping both indoor and outdoor events. A dedicated staff member is needed to manage this, otherwise shortages of necessary supplies or over-ordering will occur.
An important benefit is the added value UniFirst will bring in the aspect of managing the inventory control. A large portion of the inventory will now be staged and managed by a UniFirst team member as part of the overall service for no extra charge.
Issues/Analysis: MFEC estimates a potential annual savings of $15,384 for an overall cost savings of 35%, or $79,170 over a 5-year period for just the most used materials/products.
Staff has reviewed the Sourcewell Cooperative Contract #011124 and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the General Fund / MidFlorida Event Center / Operating Supplies (#001-7500-552000-00000).
Special Consideration: N/A.
Location of Project: Citywide.
Attachments:
1. Contract #20240040.
2. Sourcewell Contract #011124.
3. Price List.
4. Proposal Evaluation.
5. Board Resolutions.
6. Original Request for Proposal.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Numbers: 24087-05, 24191-02, 24213-13.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.