Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Contract # 20250034 for Backup, Recovery, and Management Software.
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Submitted By: Renee Hayes, Procurement Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Renee Hayes, Procurement Manager, PMD.
2. Parties: City of Port St. Lucie and: (1) Dell Marketing LP (“Dell”) and (2) Quest Software Inc. (“Quest”). Both Contractors are part of this purchase because Quest the vendor of the products/solutions that are being purchased and the licensing agreement is with Quest. Dell is the reseller of the Quest products/solutions.
3. Purpose: To obtain software to facilitate backup and recovery as well as the management of laptops and desktops.
4. New/Renewal/Modified: New.
5. Duration: Three (3) years.
6. Benefits to Port St. Lucie: To provide data backup services and system support.
7. Cost to Port St. Lucie (Annual and Potential): Total expenditures estimated at $379,477.77. Annual expenditures are estimated at $126,492.59
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive formal bidding pursuant to City Code of Ordinances, Section 35.08(a)(15) (“Licensed computer software, web-based applications and maintenance for such software and applications, so long as it is part of an existing system.”), and approve Contract # 20250034 with Dell and Quest.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract# 20250034 with Dell and Quest.
2. Move that the Council not approve Contract# 20250034 with Dell and Quest and provide staff with direction.
Background: The City has been using this software successfully for the past three years. The software enhances the City’s device security and allows for better management of devices in event of cyber risk.
Issues/Analysis: Staff has reviewed the current price list and finds it acceptable. The Information Technology Department recommends approval of Contract # 20250034.
Financial Information: Funds are appropriated in the IT budget 001-1320.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Dell Quote
2. Dell Billing Statement
3. Quest Enterprise License Purchase Agreement
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24233-02.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.