Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #2 to Contract #20220066 for The Saints Golf Course Drainage Improvement Project.
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Submitted By: Robyn Holder, CPPB, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and XGD Systems, LLC.
3. Purpose: To improve the drainage at the golf course.
4. New/Renewal/Modified: Modified.
5. Duration: An additional 25 calendar days is needed for the additional drainage work. The new end date is projected to be 1/27/2024.
6. Benefits to Port St. Lucie: Improve the overall drainage at the golf course.
7. Cost to Port St. Lucie (Annual and Potential): An additional $310,172.23 is required for this work. The new contract total amount is $3,880,123.52.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #2 to Contract #20220066 for the Drainage Improvements at The Saints Golf Course with XGD Systems, LLC.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #2 to Contract #20220066.
2. Move that the Council not approve Amendment #2 to Contract #20220066 and provide staff with direction.
Background: During the drainage improvements at The Saints Golf Course, the improvements to the swale along hole #15 that borders the neighboring homes along Sunshine Street did not meet the expectations of the residents. Considerations were made to soften the elevations of the slope through design changes that were developed to improve the aesthetics, provide better access for maintenance equipment, and meet the State Water-Quality Assistance Grant (SWAG) requirements. There are also several other work additions addressed in this Amendment #2.
Issues/Analysis: Staff has reviewed the proposed plan and finds that the prices are fair and reasonable.
Financial Information: Funds are appropriated in the CIP Fund / Saints Golf Course / Improvements O/T Building (#301-7250-563000-23PR001P).
Special Consideration: Staff is recommending Council approve the design modifications for hole #15 so that XGD Systems, LLC has ample time to order materials and complete the project in a timely manner as the winter golf season is fast approaching. This will also reduce the overall impact on revenues by moving forward, through completion, of this project. Failure to do so would require the contractor to re-mobilize, thusly incurring significant further expense.
Location of Project: 2601 SE Morningside Blvd.
Attachments:
1. Amendment #2.
2. Amendment #1.
3. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23307-02
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.