Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20240137 for Mowing & Upland Maintenance of the Eastern Watershed Improvement Project (EWIP) Sites
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Submitted By: Keith Stewart, Procurement Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Keith Stewart, Procurement Manager, PMD.
2. Parties: City of Port St. Lucie and Classic Cuts & Fish Pond Designs, Inc.
3. Purpose: To perform the mowing and maintenance of the EWIP sites.
4. New/Renewal/Modified: New.
5. Duration: 3-year period with an option to renew for (1) additional three (3) year period.
6. Benefits to Port St. Lucie: To provide mowing of the Eastern Watershed Improvement Project (EWIP) sites three (3) times each for a total of thirty-six (36) times per year and maintenance, which includes weed-eating, spraying herbicides and litter removal to the EWIP sites.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure is $93,024. Future years will be as appropriated.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award contract #20240137 and enter into a unit price contract with Classic Cuts & Fish Pond Designs, Inc., for Mowing & Upland Maintenance of the Eastern Watershed Improvement Project (EWIP) Sites.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award contract #20240137
2. Move that the Council not approved contract #20240137 and provide staff with direction.
Background: There are fourteen (14) Eastern Watershed Improvement Project (EWIP) sites that are located in close proximity to residential properties and require routine mowing and maintenance. These facilities were constructed due to an unprecedented weather event predominantly in southeastern Port St Lucie. This contract is a follow on to contract #20180159, that expires October 31, 2024.
The E-bid was issued August 9, 2024, to four-hundred fifty (450) potential suppliers. There were thirty-four (34) plan holders with four (4) submitted on September 16, 2024.
Issues/Analysis: Staff has reviewed the proposals and finds that Classic Cut & Fish Pond Designs, Inc. meets all the requirements of the solicitation and the price is fair and reasonable.
Financial Information: Stormwater Fund/Greenbelt Operations/Citywide Mowing (410 4127 534116).
Special Consideration: N/A.
Location of Project: Patio Circle Stormwater Treatment Area, Marry Terrace Stormwater Treatment Area, Leighgow Street Stormwater Treatment Area, Cane Slough Stormwater Treatment, Lennard Square Stormwater Treatment Area, Loutus Stormwater Treatment /US #1 Outfall Channel, Loutus Stormwater Treatment /Calais Street Channel Stormwater Treatment, Howard Creek Stormwater Treatment Area (to Weir), Howard Creek (Weir to Westmoreland) Stormwater Treatment, Burr Street Stormwater Treatment Area, Tiffany Channel (East) Stormwater Treatment, Tiffany Channel (West) Stormwater Treatment, Sagamore Stormwater Treatment Area @ Concord Drive (East), Sagamore Stormwater Treatment Area (West) and Concord Drive (441 NW Concord Dr).
Attachments:
1. Notice of Intent to Award.
2. E-Bid Tabulation.
3. Signed Contract.
4. Classic Cuts Proposal.
5. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24213-09.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.