Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20240173 for Whitmore Baffle Box.
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Submitted By: Alaina Knofla, Procurement Contracting Officer III, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, Procurement Contracting Officer III (PMD).
2. Parties: City of Port St. Lucie and Timothy Rose Contracting, Inc.
3. Purpose: The City of Port St. Lucie requires Construction Services for the Whitmore Baffle Box. This project will be administered by the Public Works Stormwater Division. The City will install one baffle box along SE Whitmore Drive at the D-19 outfall.
4. New/Renewal/Modified: New.
5. Duration: This Contract will terminate one hundred and eighty (180) calendar days after it is awarded. There are no renewals for this Contract.
6. Benefits to Port St. Lucie: The baffle box will treat a 119-acre area. Nutrient reductions of 103 lbs./yr. in total nitrogen (TN), 18 lbs./yr. in total phosphorus (TP), and 21,060 lbs./yr. of total suspended solids (TSS) to the St. Lucie River and Estuary will be achieved, helping to meet Total Maximum Daily Load (TMDL) reductions.
7. Cost to Port St. Lucie (Annual and Potential): The construction portion of this project is estimated to be $714,409.65, which is covered by a combination of SWAG Grant and ARPA funding.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20240173 to Timothy Rose Contracting, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the recommended bid.
2. Move that the Council reject all bids and provide staff with direction to rebid or cancel the bid.
Background: The City of Port St. Lucie’s surface water management facilities were originally designed to provide drainage and flood protection; water quality treatment was not a primary consideration at the time of construction. Now, the City seeks to install nutrient-separating baffle boxes to remove sediment, suspended particles, and associated pollutants from stormwater prior to outfall into the North Fork of the St. Lucie River. Baffle boxes have been identified as a best management practice in Port St. Lucie’s recently adopted Stormwater Master Plan (2021) and they support the goals of the St. Lucie River and Estuary Basin Management Action Plan. As the Stormwater Master Plan states, baffle boxes “improve the quality of stormwater discharged into the river by capturing sediment and trash and removing nutrients.” An E-Bid was issued on October 9th, 2024, to potential contractors. There were 4 proposals received on November 8th, 2024.
Issues/Analysis: Staff has reviewed the bid and finds Timothy Rose Contracting, Inc. to be the lowest most responsive and responsible bidder. The unit price is determined fair, reasonable, and within budget.
Financial Information: Public Works Storm Water Division 401-4126-563000-00000.
Special Consideration: N/A.
Location of Project: SE Whitmore Drive at D-19 outfall.
Attachments:
1. Notice of Intent to Award.
2. E-Bid Tabulation Report.
3. Signed Contract #20240173.
4. Recommended Bid from Timothy Rose Contracting.
5. E-Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24274-01.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.