Placement: Consent Agenda
Action Requested: Motion / Vote
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Ratify the Original Contract and Amendments #1-#3 and Approve Amendment #4 to Contract #20210108 for Armored Car Services.
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Submitted By: Kevin Eggleston, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Kevin Eggleston, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and MidFlorida Armored & ATM Services, Inc.
3. Purpose: To provide secure armored car services for the safe transfer and timely deposit of City funds.
4. New/Renewal/Modified: Renewal.
5. Duration: The initial contract term was two (2) years, with three (3) additional one-year renewals available. This amendment exercises the final one-year renewal, and no further renewals remain.
6. Benefits to Port St. Lucie: This Contract renewal ensures the secure transfer and protection of City funds, with deposits made timely to support accurate financial reporting and efficient treasury operations, while also providing continuity of service with a proven and reliable vendor.
7. Cost to Port St. Lucie (Annual and Potential): At $325 per location per month (6 locations), the annual cost is approximately $23,400. To date, the City has spent $78,300, so with this one-year renewal, the cumulative total is anticipated to exceed $100,000.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council ratify the original Contract and Amendments #1-#3 and approve Amendment #4 in accordance with City Code of Ordinances, Section 35.09(a) for renewal of Contract #20210108 for Armored Car Services with MidFlorida Armored & ATM Services, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and ratify the original Contract and Amendments #1-#3 and approve Amendment #4 to Contract #20210108.
2. Move that the Council not ratify the original Contract and Amendments #1-#3 and not approve Amendment #4 to Contract #20210108 and provide staff with direction.
Background: The City has utilized Mid Florida Armored & ATM Services, Inc. to provide secure armored car services for cash pickups and deposits from multiple City locations. The vendor has consistently delivered reliable performance, competitive pricing, and positive customer service feedback. Continuation of this service ensures safe handling of City funds and supports Treasury operations.
Issues/Analysis: Contract #20210108 for Armored Car Services was originally within the City Manager’s approval threshold and approved under the City Manager’s authority. However, with the third and final renewal and due to increased usage, Contract expenditures are expected to exceed the City Manager’s approval threshold of $100,000.00. In accordance with City Ordinances Section 35.09(a), when the Contract price is increased above the City Manager’s approval threshold, such increase must be authorized by the City Council. Staff has reviewed the renewal of Contract #20210108 for Armored Car Services with Mid Florida Armored & ATM Services and finds that it meets the City’s operational needs.
Financial Information: Funds will be appropriated from the following accounts: (0017503-534000), (0017202-534000), (0017500-534000), (0017201-534000), (4217251-534000), (001300-534000), (110-2405-534000).
Special Consideration: N/A.
Location of Project: City Hall (Building A), Building B, MidFlorida Civic Center, PSL Community-Center, Minsky Gym, Saints Golf Course.
Attachments:
1. Amendment #4 signed.
2. Amendment #3.
3. Amendment #2.
4. Amendment #1.
5. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25248-05.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.