Placement: Resolutions
Action Requested: Motion / Vote
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Resolution 23-R109, Resolution Approving the Tradition Regional Park Early Site Work Agreement
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Submitted By: Kelly Boatwright, Parks Administrator-Projects, Parks and Recreation
Strategic Plan Link: The City's Goal to enjoy culture, nature and fun activities.
Executive Summary (General Business): Mattamy Palm Beach, LLC, requests the ability to perform Phase 1a, the early site work at the Regional Park Property contemplated by the Tradition Regional Park Phase 1 Site Plan (P21-116), specifically to include environmental services, including permitting and mitigation (including Gopher Tortoise relocation), general conditions, including earthwork such as clearing and mass grading, erosion control and associated work.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve the Tradition Regional Park Early Site Work Agreement.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Tradition Regional Park Early Site Work Agreement, with revisions.
2. Move that the Council provide staff direction.
Background: On March 9, 2020, City Council Meeting Agenda item 2020-229, Lucido & Associates provided a brief presentation and received the City Council’s approval to begin the planning process for Tradition Regional Park on behalf of developer, Mattamy Homes.
Lucido & Associates facilitated the Tradition Regional Park Resident Stakeholder Meeting in-person and online via Zoom, June 17, 2020.
On December 14, 2020, City Council Meeting Agenda item 2020-931, City Council discussed Tradition Regional Park amenities.
On April 19, 2021, City Council conceptually approved the Tradition Regional Park Master Plan and approved Lucido & Associates, the Agent for Mattamy Homes, to initiate construction drawings for “Phase I” development of the park.
On June 30, 2023, Mattamy Homes presented a tiered approach to the construction of the Tradition Regional Park. A proposed pre-work contract would include sitework and some utility coordination, in advance of the main scope of constructing park amenities.
On July 3, 2023, the tiered approach to the construction of the Tradition Regional Park was accepted by City Management and staff. On July 5, 2023, staff requested a formal proposal from Mattamy.
Mattamy Homes provided an Early Site Work proposal (Phase 1a) for the Tradition Regional Park agreement on August 3, 2023, and submitted cost and exhibits for the proposal agreement on September 8, 2023.
Issues/Analysis: Through coordination with City Management, Parks & Recreation, Planning & Zoning, Public Works. Procurement Management Department, and the City Attorney’s Office, it was determined the best approach would be to request authorization to waive the bidding requirements and utilize the Developer’s Contractor to complete this work via an Early Site Work agreement.
Currently, the Tradition CDD No. 1, holds an interest in Conservation Tract 76, which makes up a portion of the approved site plan for the Regional Park. Consequently, the CDD is a party to the Early Site Work Agreement. Additionally, prior to carrying out any work or construction of improvements on the park property Mattamy, with cooperation from the CDD, will obtain all permits and approvals necessary to allow Conservation Tract 76 to be developable land. Prior to payment under the agreement, Mattamy will perform all earthwork construction contemplated by the agreement, cause the conveyance of portions of park property to the City, and facilitate the execution and approval of an agreement for plat amendment.
Financial Information: Total earthworks cost is estimated to be $2,161,944.55, with $159.271.00 of that amount being contingency funding. The funding source for this agreement has been designated within the 305-Park Impact Fee account Tradition Regional Park Bond funding allocation.
Special Consideration: Recommended to waive the bidding, Chapter 35.04(c), for good cause, to construct Tradition Regional Park.
Location of Project: 13500 SW Tradition Parkway, Port St. Lucie, FL.
Attachments:
1. Resolution.
2. Exhibit “A” to Resolution - Tradition Regional Park Early Site Work Agreement w/ attachments.
3. Location Map.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: Legal Intake #7257
Legal Sufficiency Review:
Reviewed by Elizabeth L. Hertz, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.