Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #3 to Renew Contract #20190076 for Mowing of Drainage Rights of Way, Greenbelts, Ponds & McCarty Ranch WQR Area 1.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie and Nature’s Keeper, Inc.
3. Purpose: To provide canal, pond, and ditch maintenance services within the City & McCarty Ranch WQR Area 1.
4. New/Renewal/Modified: Renewal.
5. Duration: From January 2, 2023 through January 1, 2026 (3-year period) with only one (1) additional three-year period renewal.
6. Benefits to Port St. Lucie: A mowing contract is necessary as it helps to keep the City’s drainage rights-of-way, greenbelts & ponds aesthetically pleasing.
7. Cost to Port St. Lucie (Annual and Potential): The requested increase amount is $30,166.74, which is a 4.5% increase.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #3 to Contract #20190076.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #3 to Contract #20190076.
2. Move that the Council not approve the Amendment and provide staff with direction.
Background: An E-Bid was issued on October 14, 2019 to 274 potential supplier. There were 20 plan holders with 1 proposal being received on October 28, 2019. The original contract amount was $655,437.00.
In September 2020, Amendment #1 was signed to add additional services (Area #2) for McCarty Ranch WQR. This amendment added $11,136.00 to the contract revising the annual cost to $666,573.00.
In September 2, 2021, Amendment #2 was signed to add additional services (Area #3) for McCarty Ranch WQR. This amendment added $3,799.00 to the contract revising the annual cost to $670,372.00.
Amendment #3 is to add a 4.5% price increase to the contract in the amount of $30,166.74 revising the annual cost to $700,538.74. The contractor states that this increase will be held for the term of the renewal.
Issues/Analysis: Staff has reviewed the current Consumer Price Index (CPI) for gasoline which has increased 17.5% from October 2021 to October 2022 and find that the 4.5% price increase requested by the vendor is fair and reasonable.
Financial Information: Funds are appropriated in the Stormwater Utility Fund (96.9%) / Greenbelt - Waterway / Mow DROW, Greenbelts & Ponds (#401-4127-534106-00000) and Utility Operating Fund (3.1%) / McCarty Ranch Water Plant / Other Contractual Services (#431-3314-534000-00000).
Special Consideration: N/A.
Location of Project: Throughout the City of Port St. Lucie and McCarty Ranch WQR Area 1, 2 and 3.
Attachments:
1. Amendment #3.
2. Current Consumer Price Index (CPI).
3. Amendment #2.
4. Amendment #1.
5. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: #9341
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.