Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract # 20240005 for the Supply of Water and Sewer Products.
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Submitted By: India Barr, Procurement Contracting Officer I.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer I.
2. Parties: City of Port St. Lucie and Core & Main LP, Ferguson Enterprises, LLC and Fortiline, Inc. dba Fortiline Waterworks.
3. Purpose: To provide the Utility Systems Department (“USD”) with procurement sources for water and sewer products to operate and maintain its facilities.
4. New/Renewal/Modified: New.
5. Duration: Two (2) years with the option of four (4) additional one (1) year renewal periods.
6. Benefits to Port St. Lucie: By including multiple vendors to provide products, the USD is able to procure products at the lowest unit cost and provide alternative options based on availability.
7. Cost to Port St. Lucie (Annual and Potential): Orders are placed with vendors on an as-needed basis. The USD budgeted $4,000,000.00 for Contract #20240005.
Presentation Information: N/A
Staff Recommendation: Move that the Council award Contract #20240005 for the Supply of Water and Sewer Products to the selected vendors.
Alternate Recommendations:
1. Move that Council amend the recommendation and award Contract #20240005.
2. Move that the Council not award Contract #20240005 and provide staff with directions.
Background: The USD historically enters a contract to procure from multiple vendors in order to obtain the lowest unit cost for water and sewer parts needed to maintain operations.
An E-Bid was issued on November 29, 2023, to 1,294 potential suppliers. There were eighteen (18) plan holders with three proposals submitted on December 18, 2023.
Issues/Analysis: The USD has reviewed the bid tabulation and determined the bids to be fair and reasonable, however, the lowest responsive bidder varies per unit of material. Depending on need, the USD will procure the products based on availability and cost.
Financial Information: Funds are appropriated in the Utility Fund 431-0000-141002.
Special Consideration: N/A
Location of Project: N/A
Attachments:
1. Notice of Intent to Award
2. Bid Tabulation
3. Signed Contract from Core & Main LP
4. Signed Contract from Ferguson Enterprises, LLC
5. Signed Contract from Fortiline Inc.
6. Recommended Proposal from Core & Main LP
7. Recommended Proposal from Ferguson Enterprises, LLC
8. Recommended Proposal from Fortiline Inc.
9. E-Bid Document
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23324-01
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.