Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract # 20240066 for Janitorial Services.
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Submitted By: India Barr, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer I (PMD)
2. Parties: City of Port St. Lucie and General Building Maintenance of Florida, LLC. d/b/a Pritchard Industries.
3. Purpose: Provide Janitorial Services for City Facilities.
4. New/Renewal/Modified: New
5. Duration: The term of the contract is 3-years with options to renew for four (4) additional one-year periods.
6. Benefits to Port St. Lucie: Clean facilities.
7. Cost to Port St. Lucie (Annual and Potential): Year 1 - $420,191.96 annually, Years 2 & 3 - $420,191.96 annually + CPI allowed increase. Years 4-7 Optional Extensions if approved at $420,191.96 annually plus previous and subsequent annual allowed CPI increases.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Contract # 20240066 for Janitorial Services with General Building Maintenance of Florida, LLC. d/b/a Pritchard Industries.
Alternate Recommendations:
1. Move that the Council amend and approve the recommended bid.
2. Move that the Council reject all bids and provide staff with direction to rebid or cancel the bid.
Background: The current contract for Janitorial Services expires 10/31/2024 and a new contract must be in place by 11/1/2024. This Solicitation was advertised on April 23, 2024, to 556 vendors, with 52 plan holders and 17 bids received.
Issues/Analysis: Bid Reference Evaluation Questionnaires were received for the three (3) lowest bid vendors. General Building Maintenance of Florida, LLC d/b/a Pritchard Industries was selected based on qualifications submitted, Bid Evaluation Questionnaire responses, and prices submitted.
Financial Information: Multiple accounts.
Special Consideration: N/A.
Location of Project: Various facilities throughout the City.
Attachments:
1. Signed Contract.
2. Notice of Intent to Award.
3. E-Bid Tabulation All Responsive.
4. Vendor Proposal- General Building Maintenance of Florida, LLC. d/b/a Pritchard Industries.
5. E-Bid Document.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24086-02.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.