Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Contract #20220012 with Tyler Technologies, Inc. for All ERP Software Applications.
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Submitted By: Nathaniel Rubel, Procurement Division Assistant Director.
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nathaniel Rubel, Procurement Division Assistant Director.
2. Parties: City of Port St. Lucie and Tyler Technologies, Inc.
3. Purpose: Continue the Annual Support & License Agreement for the City’s ERP system.
4. New/Renewal/Modified: Renewal.
5. Duration: 1-year beginning October 26, 2021 through October 25, 2022, with automatic one-year renewals.
6. Benefits to Port St. Lucie: Continue operations with support services.
7. Cost to Port St. Lucie (Annual and Potential): Annual expenditure for FY 2021-2022 is $122,714.57. Future expenditures for Tyler ERP applications will be as appropriated each budget year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Contract #20220012 and future year software maintenance costs for all Tyler ERP applications as budgeted.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract #20120012.
2. Move that the Council not approve the Contract and provide staff with direction.
Background: A Bid was issued in 1996 and awarded to Computer Center Software which included all license and support services for the City’s financial system. The contract was signed on August 2, 1996. In 2000 MUNIS / Tyler Technologies took over and required signed license agreements, (Contract #20010006).
Staff undertook the task of updating the terms of the 20+ year old Contract #2001006 to meet all the current policies and insurance requirements of the City. Upon recommendation of the City Attorney and approval by City Council on May 23, 2022, the annual maintenance payment was made prior to finalization of the contract to maintain operational support with Tyler and guard against disruption of service. The finalized negotiated Contract renewal (Contract #20220012) between the City and Tyler Technologies, Inc. is being brought before Council for review and approval.
Issues/Analysis: Staff has reviewed the Contract and finds that it is fair and reasonable for the continued support.
Financial Information: Funds are appropriated in the General Fund / Information Technologies / Repairs & Maintenance of Office Equipment (#001-1320-546200-00000).
Special Consideration: N/A.
Location of Project: This procurement is to provide a citywide Enterprise Resource Planning system.
Attachments:
1. Signed Contract #20220012
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7469
Legal Sufficiency Review:
Reviewed by Camille Wallace, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.