Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the OMNIA Partners Cooperative Contract #2024056-02 Issued by City of Mesa for Information Technology Solutions Products and Services with CDW Government LLC.
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Submitted By: Oksana Savchenko, Procurement Analyst, Procurement Division
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Oksana Savchenko, Procurement Division
2. Parties: City of Port St. Lucie and CDW Government LLC.
3. Purpose: To provide and install security software and related computer equipment.
4. New/Renewal/Modified: New
5. Duration: The initial term is upon execution through July 1, 2028 with the option to renew for a maximum of six years.
6. Benefits to Port St. Lucie: To provide a range of products and services that have been competitively bid to offer the best value to the City.
7. Cost to Port St. Lucie (Annual and Potential): Estimated expenditures for Fiscal Year 2025/2026 is $4,000,000.00. Future expenditure will be as appropriated in each year’s budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per Chapter 35.08(a)(10)(a), to participate in the OMNIA Partners Cooperative Contract #2024056-02 for Information Technology Solutions Products and Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and participating in the OMNIA Partner’s Cooperative Contract #2024056-02.
1. Move that the Council not approve participating in the OMNIA Partner’s Cooperative Contract #2024056-02 and provide staff with direction.
Background: The City currently purchases various computer-related products. These products are critical to ensuring system security. The cooperative contracts are competitively solicited and publicly awarded by a government entity serving as the lead agency. Awards are made utilizing the best practice ensuring maximum value with complete transparency of the process.
Issues/Analysis: Staff has reviewed the agreement and finds that it meets the needs of the City and meets all the requirements of the City’s purchasing ordinance.
On April 14, 2025, Council approved Contract 20250077 with SHI International under the same cooperative agreement. Staff’s intent was to bring both City Contract #20250077 for Council approval on the same date, however, negotiations with CDW extended the time it took to reach an executed agreement with that company. Since the previous City contract for this service had expired, it was important to have each new contract approved as soon as possible. Therefore, staff presented the Council with the SHI International agreement first and is now asking Council to approve the same contract for CDW.
Financial Information: Funds are appropriated in General Fund / Information Technology / Operating Supplies (001-1320-552000) and General Fund / Information Technology / Purchases- Recycling Funds (001-1320- 552201).
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. City of Port St. Lucie COOP Agreement #20250077 with CDW Government, LLC.
2. OMNIA Partners RFP #2024056 Document
3. OMNIA CDW Government Contract #2024056-01
4. CDW Government LLC Pricing
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25045-08, 25083-02
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.