Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the School District of Palm Beach County Contract #19C-24T for Communications Cabling Contractors with Diverse Technologies, Inc., Diversified Electrical Systems, Inc., Francis Uriel Electric, Inc., Glanz Technologies, Inc., Intranet Communications Group, Inc., iPhone and iPad Warehouse, LLC, Jade Communications, Inc., One Call Florida, Inc., Premises Cabling Systems, Inc., and Universal Cabling Systems, Inc.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie, Diverse Technologies, Inc., Diversified Electrical Systems, Inc., Francis Uriel Electric, Inc., Glanz Technologies, Inc., Intranet Communications Group, Inc., iPhone and iPad Warehouse, LLC, Jade Communications, Inc., One Call Florida, Inc., Premises Cabling Systems, Inc., and Universal Cabling Systems, Inc.
3. Purpose: To provide data cabling for various projects.
4. New/Renewal/Modified: New.
5. Duration: The initial term began on June 20, 2019 through June 19, 2022 with a renewal option of one (1) additional two-year period ending on June 19, 2024.
6. Benefits to Port St. Lucie: Utilize the School District of Palm Beach County’s contract to provide new installations, repairs and data cabling for various projects that have been competitively bid to offer the best value to the City.
7. Cost to Port St. Lucie (Annual and Potential): Expenditures for projects will be as appropriated in each year’s budget.
Presentation Information: N/A
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and approve participating in the School District of Palm Beach County Contract #19C-24T for Communication Cabling Contractors with Diverse Technologies, Inc., Diversified Electrical Systems, Inc., Francis Uriel Electric, Inc., Glanz Technologies, Inc., Intranet Communications Group, Inc., iPhone and iPad Warehouse, LLC, Jade Communications, Inc., One Call Florida, Inc., Premises Cabling Systems, Inc., and Universal Cabling Systems, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the School District of Palm Beach County Contract #19C-24T.
2. Move that the Council not approve participating in the School District of Palm Beach County Contract #19C-24T and provide staff with direction.
Background: Jade Communications, Inc., has been a known reliable vendor with the City for many years. Their quality of work has gone above and beyond. The City has used Jade Communications for projects such as the recabling in City Hall (all three floors) which was completed in the last year or so, the recabling of PD (all three floors) which was completed last year (2019-2020), Cabling and conduit for cameras at Whispering Pines Park, recabling for Human Resources and Utilities Billing Department this year, etc. They are one of the few companies in the State of Florida that are certified for our locations. They are familiar with our cabling specifications and they also provide a 25-year warranty.
Issues/Analysis: Staff has reviewed the School District of Palm Beach County Contract and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the FY 2020-2021 budget in various City Departments.
Special Consideration: N/A.
Location of Project: Throughout the City of Port St. Lucie.
Attachments:
1. Palm Beach County School District Bid Docs
2. Palm Beach County School District Award Letter
3. Palm Beach County School District Advertisement
4. Diverse Technologies Inc. Proposal
5. Diversified Electrical Systems Inc. Proposal
6. Francis Uriel Electric Inc. Proposal
7. Glanz Technologies Proposal
8. Intranet Communications Group Inc. Proposal
9. iPhone and iPhone Warehouse Proposal
10. Jade Communications Inc. Proposal
11. One Call Florida Inc. Proposal
12. Premises Cabling Systems Inc. Proposal
13. Universal Cabling Systems Inc. Proposal
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: #5328
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.