City of Port St. Lucie header
File #: 2021-437    Version: 1 Name:
Type: Consent Status: Passed
File created: 5/13/2021 In control: City Council
On agenda: 6/14/2021 Final action: 6/14/2021
Title: Award Contract #20210027 for the Renovation Services on the 1st Floor at the Police Department, Phases I & II.
Attachments: 1. PD Renovations Location Map, 2. 20210027-08 E-Bid Tabulation Report, 3. 20210027-05 signed by vendor, 4. Hedrick Brothers PSL Police Proposal Doc. REV 1, 5. 20210027 eBid Document, 6. Appendix A Digitally S&S_PHASE 1 BID-PERMIT SET COMPLETE BINDER_10.07.2020, 7. Appendix B Digitally S&S_PHASE 2 BID-PERMIT SET COMPLETE BINDER_10.06.2020

Placement: Consent Agenda                     

Action Requested: Motion / Vote                     

title

Award Contract #20210027 for the Renovation Services on the 1st Floor at the Police Department, Phases I & II.

body

 Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).

 

Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.

 

Summary Brief (Agreements/Contracts only)

1.                     Prepared by: Robyn Holder, CPPB (PMD).

2.                     Parties: City of Port St. Lucie and Hedrick Brothers Construction Co., Inc.

3.                     Purpose: Update the 1990 décor to include the lobby, restrooms, locker rooms & fitness areas.

4.                     New/Renewal/Modified: New.

5.                     Duration: 270 calendar days with no option to renew.

6.                     Benefits to Port St. Lucie: Replace deteriorated materials for ease of use and maintenance purposes as well as provide an updated appearance.

7.                     Cost to Port St. Lucie (Annual and Potential): One-time expenditure of $499,868.00.

 

Presentation Information: N/A.

 

Staff Recommendation: Move that the Council award Contract #20210027 and enter into a lump sum contract with Hedrick Brothers Construction Co., Inc. for the renovation services at the Police Department, Phases I & II.

 

Alternate Recommendations:

1.                     Move that the Council amend the recommendation and award Contract #20210027.

2.                     Move that the Council not approve Contract #20210027 and provide staff with direction.

 

Background: The Police Department building was originally built in 1990. The interior is in need of repairs and renovation to bring up to current standards. The work will include renovations to the lobby, restrooms, locker rooms and fitness area.

 

An E-Bid was issued on February 9, 2021 to 1,010 potential suppliers. There were 36 plan holders with 4 proposals being received on March 12, 2021. 

 

Issues/Analysis: Staff has reviewed the proposals and finds that Hedrick Brothers Construction Co., Inc. provides the best value to the City. Hedrick Brothers Construction Co., Inc. is not a local vendor.

                     

Financial Information: Funds will be available when Budget Amendment #1 is approved by Council on May 24, 2021 and allocated to the Police Department’s CIP General Fund / Law Enforcement / Repairs & Maintenance of Buildings (#301-2105-546100-00000).

 

Special Consideration: N/A.

 

Location of Project: Port St. Lucie Police Department, 121 SW Port St. Lucie Blvd.

 

Attachments:

1.                     Location Map.

2.                     E-Bid Tabulation Report.

3.                     Signed Contract.

4.                     Recommended Proposal.

5.                     Bid Documents.

6.                     Construction Plans - Phase I.

7.                     Construction Plans - Phase II.

 

NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.

 

Internal Reference Number: 6045

 

Legal Sufficiency Review: 

Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.