Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve the First Amendment to Contract #20160009 for the City’s Web Design with Granicus, LLC.
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Submitted By: Shelby Dolan, Procurement Agent II, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Management Department.
2. Parties: City of Port St. Lucie and Granicus, LLC.
3. Purpose: To continuing providing services for the City’s website.
4. New/Renewal/Modified: Modified.
5. Duration: the term shall start June 15, 2022 and continue until canceled or amended by either party.
6. Benefits to Port St. Lucie: To enhance the City’s web presence.
7. Cost to Port St. Lucie (Annual and Potential): Annual expenditure for FY 2022 is $90,208.34. All future expenditures will be appropriated each budget year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04 (c), good cause shown, and approve amending Contract #20160009 Amendment #1 for the City’s Web Design with Granicus, LLC.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve amending Contract #20160009 with Granicus, LLC.
2. Move that the Council not approve amending Contract #20160009 with Granicus, LLC and provide staff with direction.
Background: A Request for Proposal (RFP) was issued on January 14, 2016 to obtain the services to provide a re-design and hosting of the City’s website and was awarded to Vision Technology Solutions, LLC on September 12, 2016. Vision Technology was purchased by Granicus, LLC in 2018. The Communications department was unsure if they wanted to extend the original agreement with Granicus given the new purchasing threshold guidelines. The department obtained three competitive quotes to comply with the $75,000 threshold. After obtaining the three quotes the department found Granicus to be the best value to the City with the services that could be provided. The City has been utilizing Granicus to continue the services for the website upgrades as well as other services. This amendment to the website contract includes a new website redesign using the OpenCities platform, two subsites with different design themes for the MIDFLORIDA Event Center and The Saints Golf Course, content rationalization and migration, training, and a robust CMS system that will aide in our mission to inform residents and tell PSL’s story to the public. This amendment enhances our web presence to the next level and demonstrates our strategic goals of Smart-connected City, High-performing Organization.
Issues/Analysis: Staff has reviewed the contract amendment and finds it reasonable, acceptable and meets all the requirements of the City’s procurement ordinance.
Financial Information: Saints/ Golf Course/ Other Contractual Services (421-7251-534000), General Fund/ Civic Center/ Promotional Activities (001-7500-548000), General Fund/ Communications/ Other Contractual Services (001-1311-534000)
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Contract Amendment #1.
2. Original Contract.
3. Contract Change Order #1.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 8123.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.