Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #1, #2, and #3 to Contract #20210042 for Mowing of Major Thoroughfares & Sidewalk Edging.
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Submitted By: Anibal Barreto, Procurement Agent I, Procurement Management Division.
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Anibal Barreto, Procurement Management Division.
2. Parties: City of Port St. Lucie and Sunshine Land Design, Inc.
3. Purpose: New additional locations and services added with price increases to Mowing of all Major Thoroughfares and Sidewalk Edging with Sunshine Land Design, Inc.
4. New/Renewal/Modified: Modified.
5. Duration: The Contract period began on August 1, 2021 and extends for three (3) years ending on August 1, 2024 with the option to renew for two (2), two (2) year periods.
6. Benefits to Port St. Lucie: Provide mowing and landscape maintenance services to maintain an attractive landscape appearance throughout the City.
7. Cost to Port St. Lucie (Annual and Potential): Total Price change for all three (3) amendments to the original Contract Amount is $63,605.90 plus the one-time expense of $10,700.00 for a total amount of $74,305.90.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve Amendment #1, #2 and #3 to Contract #20210042 for Mowing of Major Thoroughfares & Sidewalk Edging throughout Port St. Lucie with Sunshine Land Design, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendments #1, #2 & #3 to Contract #20210042.
2. Move that the Council not approve the Amendments and provide staff with direction.
Background: Amendment #1 added (5) five occurrences of sidewalk edging on 51,626 linear feet and ten (10) occurrences of one (1) Herbicide treatment to the existing contract #20210042 that results in a price increase of $12,893.90. Amendment #2 was for a price increase requested by the contractor due to an increase in cost of services related to fuel, insurance and quality of labor retention in the amount of $12,232.00. Amendment #3 is due to the St. Lucie County Transportation Planning Organization including the widening of Southbend Boulevard from two (2) to four (4) lanes in their approved 2040 and draft 2045 Long Range Transportation Plan (LRTP). This resulted in a price increase of $38,480.00 for an additional two (2) services of 100 acres along Southbend Boulevard and ten (10) occurrences of Herbicide treatments on two (2) acres of land. Additionally, this addendum includes a one-time payment of $5,200.00 due to extensive overgrowth at Southbend Clusia and a one-time payment of $5,500.00 for an initial treatment and removal of weeds for a total of $10, 700.00.
Issues/Analysis: Staff has reviewed and approved this change.
Financial Information: Funds are available in the Public Works/Road and Bridge (#104-4127-534104-00000).
Special Consideration: N/A.
Location of Project: Various locations around the City.
Attachments:
1. Amendment #3
2. Amendment #2
3. Amendment #1
4. Contract
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9224.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.