Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in Collier County Contract #23-8149 for Laboratory Services with Pace Analytical Services, LLC.
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Submitted By: Nadia Tourjee, Procurement Management Division (PMD)
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, Procurement Contracting Officer I, PMD
2. Parties: City of Port St. Lucie and Pace Analytical Services, LLC.
3. Purpose: To provide the City’s Public Works (“PW”) and Utility Systems Department (“USD”) with Laboratory Services.
4. New/Renewal/Modified: New.
5. Duration: Three years with two additional one-year options to renew.
6. Benefits to Port St. Lucie: To provide reduced, fixed pricing on all routine analysis services.
7. Cost to Port St. Lucie (Annual and Potential): The estimated annual expenditure is $50,000 (USD) and $15,000 (PW) for a total of $65,000. Future expenditures will be appropriated in each year's budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in Collier County's Contract #23-8149, per Chapter 35.08(a)(9)(b) (Piggyback Contracts exception) for Laboratory Services with Pace Analytical Services, LLC.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in Collier County's Contract #23-8149.
2. Move that the Council not approve participating in Collier County's Contract #23-8149 and provide staff with direction.
Background: The City is required to maintain compliance with applicable regulatory agencies, including the Florida Department of Environmental Protection (FDEP), the Florida Department of Health (DOH), and the Environmental Protection Agency (EPA). The USD had a contract with Pace Analytical Services, LLC which expired as of March 31, 2024, with no renewals left on the contract. The Collier County contract with Pace Analytical Services, LLC includes a 10-day turnaround time for all contracted laboratory testing to ensure we meet required FDEP deadlines. Pace Analytical Services, LLC will automatically provide, assemble, and deliver lab supplies and kits, to perform necessary water, wastewater, and surface water testing, and to provide testing results in FDEP format. Contracting with Pace Analytical Services, LLC by “piggybacking” the Collier County contract will provide the City with free automated delivery of supplies and courier services for the transportation of samples. These services will also provide reduced and fixed pricing.
Issues/Analysis: Staff has reviewed the Pace Analytical Services, LLC contract and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the adopted FY 2023-24 budget for various departmental budgets and cost centers.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Contract #20240095.
2. 23-8149 Contract - Pace Analytical Services, LLC.
3. 23-8149 Price List.
4. 23-8149 Notice of Recommended Award.
5. 23-8149 Response to RFP - Pace Analytical Services, LLC.
6. 23-8149 Final Evaluation Score Sheets.
7. 23-8149 Committee Notes.
8. 23-8149 Individual Score Sheets.
9. 23-8149 Meeting Minutes.
10. 23-8149 Addendum 1.
11. 23-8149 Solicitation.
12. 23-8149 Proof of Advertisement.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24138-10
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.