Placement: Consent Agenda
Action Requested: Motion / Vote
title
Award Contract #20230025 for Grounds Maintenance Services of City Hall Complex, Community Center, Mary Ann Cernuto Park, Various Locations, and Additional Services.
body
Submitted By: Nadia Tourjee, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, (PMD).
2. Parties: City of Port St. Lucie and Brightview Landscape Services, Inc.
3. Purpose: Procure the services of one Contractor to provide grounds maintenance services at various City owned facilities.
4. New/Renewal/Modified: New.
5. Duration: 2 years with three (3) additional one-year options to renew.
6. Benefits to Port St. Lucie: To provide grounds maintenance services for various locations throughout the City.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditures are $162,488.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20230025 and enter into a unit price contract with Brightview Landscape Services, Inc. for Grounds Maintenance Services of City Hall Complex, Community Center, Mary Ann Cernuto Park, Various Locations, and Additional Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20230025.
2. Move that the Council not approve and provide staff with direction.
Background: There were two separate contracts for maintaining multiple locations throughout the City. This E-Bid was a new bid combining Contracts #20140126R and #20140158R. Grounds maintenance services for these locations include lawn cutting, bush trimming, and general landscaping.
An E-Bid was issued on March 31, 2023 to 443 potential suppliers. There were 28 plan holders with seven proposals submitted on April 24, 2023. One proposal was deemed non-responsive.
Issues/Analysis: Staff has reviewed the proposal and finds that Brightview Landscape Services, Inc. provides the best value to the City. Brightview Landscape Services, Inc. is a local vendor and has performed several successful projects for the City since 2017.
Financial Information: Funds are appropriated in various departmental accounts.
Special Consideration: N/A.
Location of Project: Various locations throughout Port St. Lucie.
Attachments:
1. Location Maps.
2. Notice of Intent to Award.
3. E-Bid Tabulation Report.
4. Contract #20230025-05 DRAFT.
5. Recommended Proposal from Brightview Landscape Services, Inc.
6. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9716
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.