Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20200116 for the Replacement of the Emergency Generator at City Hall.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and All Florida Contracting Services, LLC.
3. Purpose: Upgrade current generator to be able to run power to the entire building.
4. New/Renewal/Modified: New.
5. Duration: Completion date is estimated at June 18, 2021 with no option to renew.
6. Benefits to Port St. Lucie: Provide a reliable source of power to City Hall during hurricanes when power outages may occur.
7. Cost to Port St. Lucie (Annual and Potential): One-time expenditure of $1,131,376.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20200116 and enter into a contract with All Florida Contracting Services, LLC for the replacement of the emergency generator at City Hall.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20200116.
2. Move that the Council not award Contract #20200116 and provide staff with direction.
Background: The existing emergency generator at City Hall needs to be replaced with a larger generator that will be able to run the entire building in the event of a power loss.
An E-Bid was issued on October 19, 2020 to 1,415 potential suppliers. There were 26 plan holders with 5 proposals being received on November 24, 2020.
Issues/Analysis: Staff has reviewed the proposals and finds that All Florida Contracting Services, LLC provides the lowest responsive responsible bid. This project is partially funded by a State of Florida Division of Emergency of Emergency Management Hazard Mitigation Grant which requires the bid be awarded to the lowest responsive responsible bidder. All Florida Contracting Services, LLC is not a local vendor.
Financial Information: Funds are appropriated in the Building Maintenance General Fund / Other Machinery & Equipment (#001-4135-564400-00000).
Special Consideration: The State of Florida Division of Emergency Management Hazard Mitigation Grant provides partial funding in the amount of $562,500.
Location of Project: City Hall, Building A, 121 SW Port St. Lucie Blvd.
Attachments:
1. Location Map.
2. E-Bid Tabulation Report.
3. Signed Contract.
4. Recommended Proposal.
5. Bid Documents.
6. Construction Plans.
7. Mechanical & Electrical Plans.
8. Technical Specifications.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 5384
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.