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Title:
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Ordinance 25-55, Public Hearing, an Ordinance Amending Title III - "Administration," Chapter 35 - Finance; Purchasing, of the Ordinances of the City of Port St. Lucie, Florida, by Amending Section 35.08, Formal Bidding Required for Certain Purchases; Exceptions; Adding Section 35.22, Authorization for Cybersecurity, Security, and Firesafety Purchases; Providing for Severability, Providing for Codification, and Providing an Effective Date.
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Placement: First Reading of Ordinances / Public Hearing
Action Requested: Motion / Vote
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Ordinance 25-55, Public Hearing, an Ordinance Amending Title III - "Administration," Chapter 35 - Finance; Purchasing, of the Ordinances of the City of Port St. Lucie, Florida, by Amending Section 35.08, Formal Bidding Required for Certain Purchases; Exceptions; Adding Section 35.22, Authorization for Cybersecurity, Security, and Firesafety Purchases; Providing for Severability, Providing for Codification, and Providing an Effective Date.
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Submitted By: Nathaniel Rubel, Procurement Assistant Director, Office of Management & Budget.
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Executive Summary (General Business): This amendment to Title III - "Administration," Chapter 35 - Finance; Purchasing, of the Ordinances of the City of Port St. Lucie, Florida, is proposed to update the City's procurement ordinance to comply with state law and protect the City's cybersecurity, security, and firesafety information.
Presentation Information: Presentation by Caroline Sturgis, Director, Office of Management & Budget, estimated at 5-minutes.
Staff Recommendation: Move that the Council approve the ordinance amending Title III - "Administration," Chapter 35. Finance; Purchasing.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the ordinance amending Title III - "Administration," Chapter 35 - Finance; Purchasing.
2. Move that the Council not approve the changes to the ordinance and provide staff with direction.
Background: Effective July 1, 2022, State Law was enacted to exempt certain cybersecurity information from public records and/or public meetings. Florida Statutes also provides similar exemptions for certain security and firesafety information. These laws protect sensitive information and enhance the ability to maintain effective security and safety positions. The proposed amendment to Title III - "Administration," Chapter 35 - Finance; Purchasing, of the City Code is proposed to update the City's procurement ordinance to comply with state law and protect the City's cybersecurity, security, and firesafety interests.
Issues/Analysis: Current procurement processes require transparency, which can inadvertently expose sensitive cybersecurity, security, and firesafety details. The proposed exemption from formal bidding in the amended Ordinance will allow for secure handling of this sensitive information during the procurement process. Exemption of this information also allows for budget allocations for cybersecurity, security, and firesafety to be protected and used effectively without compromising security interests. This exemption will align the City's Information Technology (IT) policies with state requirements and enhance the security of the City's IT infrastructure by safeguarding sensitive information, reducing the risk of cybersecurity and safety threats. Additionally, the Ordinance grants the City Manager an additional threshold approval authority for these purchases, with safeguards to ensure purchases meet all requirements. The proposed updates to the Ordinance will streamline board agenda processes by clearly defining the exemptions and ensure compliance with state law while maintaining transparency in other areas.
Financial Information: N/A.
Special Consideration: N/A.
Location of Project: N/A.
Business Impact Statement: N/A
Attachments:
1. Enacting Ordinance.
2. 2025 Procurement Ordinance Amendment Presentation.
NOTE: All of the listed items in the "Attachment" section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24228-01.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.
V46 8/4/2025