Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve the Annual Expenditure for Contract #20010006 with Tyler Technologies, Inc. for All MUNIS Software Applications.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Tyler Technologies, Inc.
3. Purpose: Continue the Annual Support & License Agreement for another year.
4. New/Renewal/Modified: Renewal.
5. Duration: 1-year beginning October 26, 2021 through October 25, 2022.
6. Benefits to Port St. Lucie: Continue operations with support services.
7. Cost to Port St. Lucie (Annual and Potential): Annual expenditure for FY 2021-2022 is $122,714.57.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve the annual expenditure for Contract #20010006 for this fiscal year.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the annual expenditure for Contract #20010006.
2. Move that the Council not approve the annual expenditure and provide staff with direction.
Background: A Bid was issued in 1996 and awarded to Computer Center Software which included all license and support services for the City’s financial system. The contract was signed on August 2, 1996. In 2000 MUNIS / Tyler Technologies took over and required signed license agreements.
Staff is in the process of updating the contract terms and will bring the new contract to Council at a later date. Upon recommendation of the City Attorney, a payment is recommended prior to finalization of the contract to maintain operational support with Tyler and guard against disruption of service. The payment above is estimated based on the current contract and the city will settle any differences as a result of the new contract once it’s in effect.
Issues/Analysis: Staff has reviewed the annual expenditure and finds that it is fair and reasonable for the continued support.
Financial Information: Funds are appropriated in the General Fund / Information Technologies / Repairs & Maintenance of Office Equipment (#001-1320-546200-00000).
Special Consideration: N/A.
Location of Project: This procurement is to provide citywide waste collection services to all residential and commercial customers.
Attachments:
1. Annual Invoices
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7469
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.