Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the OMNIA Partners, Public Sector Cooperative (Coop) Contract Issued by City of Mesa Under Contract #2017025 for Grounds Maintenance Equipment, Parts, Accessories, Supplies, Related Services, and Equipment with The Toro Company.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie and The Toro Company.
3. Purpose: To purchase equipment, services and/or materials as needed.
4. New/Renewal/Modified: New.
5. Duration: The initial term began on April 1, 2017 through March 31, 2022 with the option to renew for two (2) one-year periods ending March 31, 2024.
6. Benefits to Port St. Lucie: To provide a range of equipment, parts, accessories, supplies, and related services that have been competitively bid to offer the best value to the City.
7. Cost to Port St. Lucie (Annual and Potential): Estimated Expenditures for Fiscal Year 2020/2021 is $120,000. Future expenditures will be as appropriated in each year’s budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and approve participating in the OMNIA Partners, Public Sector Coop Contract issued by City of Mesa under Contract #2017025 with The Toro Company for Grounds Maintenance Equipment, Parts, Accessories, Supplies, Related Services, and Equipment.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the OMNIA Partners, Public Sector Coop Contract #2017025.
2. Move that the Council not approve participating in the Coop Contract and provide staff with direction.
Background: The City currently purchases various equipment parts, accessories, and supplies. These products are critical to maintain the City’s current equipment.
The cooperative contracts are competitively solicited and publicly awarded by a government entity serving as the lead agency. Awards are made utilizing this best practice ensuring maximum value with complete transparency of the process.
Issues/Analysis: Staff has reviewed the agreement and finds that it meets the needs of the City and meets all the requirements of the City’s purchasing ordinance.
Financial Information: Funds are appropriated in each department’s current budget. Future purchases will be as per approved budget.
Special Consideration: OMNIA Partner’s is the largest and most trusted cooperative purchasing organization for Public Sector procurement. They brought together the nation’s two leading cooperative purchasing organizations - National IPA and U.S. Communities - under one roof to form OMNIA Partners, Public Sector.
Location of Project: N/A.
Attachments:
1. OMNIA Partner’s, Public Sector Cooperative Contract issued by City of Mesa under Contract #2017025 with The Toro Company.
2. The Toro Company Pricing.
3. City of Mesa RFP #2017025.
4. City of Mesa - RFP Amendment #1
5. City of Mesa - RFP Amendment #2.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: #4578
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.