Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract # 20200082 Suppliers for Water & Sewer Products to Core & Main LP.
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Submitted By: Jason Bezak, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Jason Bezak, Procurement Management Department.
2. Parties: City of Port St. Lucie and Core & Main LP.
3. Purpose: Allows the City to have readily available parts for repair and installation to infrastructure and operate 24/7.
4. New/Renewal/Modified: New.
5. Duration: The Contract period shall be for one (1) year with an option to renew for four (4) additional one (1) year periods as appropriations allow in the budget.
6. Benefits to Port St. Lucie: Have an experienced and proven contractor under contract at economy of scale pricing that provide the City with the necessary parts to maintain the City’s infrastructure.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditures for Water & Sewer products are $950,000.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract # 20200082 for Suppliers for Water & Sewer Products to Core & Main LP.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract # 20200082.
2. Move that the Council not award Contract # 20200082 and provide staff with direction.
Background: The City utilizes suppliers of water and sewer products to maintain the Utility System Department’s requirements for exceptional municipal service. The City solicited an E-Bid to achieve competitive economy of scale pricing. Purchased items are stocked at the Prineville Warehouse for use as needed. Items include, but are not limited to, PVC pipe and fittings, brass, ductile iron materials and concrete and plastic meter boxes for water and sewer repairs.
An E-Bid was issued on July 28, 2020 to 1,315 potential suppliers. There were 23 plan holders with 3 proposals being received on August 26, 2020.
Issues/Analysis: Staff reviewed the proposals and finds that Core & Main LP provides the best value to the City. The City has contracted with Core & Main LP in the past and they have provided the City with excellent services. Core & Main LP is a local vendor.
Financial Information: Funds are available from Utilities/Inventory Water and Sewer (431-0000-141002).
Special Consideration: N/A.
Location of Project: Due to the Critical Infrastructure Sector of the Homeland Security Act, no location map is provided for Water and Wastewater Facilities.
Attachments:
1. Bid Tabulation Report.
2. Core & Main’s Contract.
3. Core & Main’s Submittal.
4. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 4997.
LEGAL SUFFICIENCY REVIEW:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.