Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in Sourcewell Cooperative Contract #120822-MMR for Relocatable Building and Storage Solutions with Related Services with Mobile Modular Management Corporation.
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Submitted By: Autumn Bryan, Procurement Contracting Officer I, Office of Management and Budget, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Autumn Bryan, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and McGrath Rent Corp. d/b/a Mobile Modular Management Corporation (“Mobile Modular”).
3. Purpose: Staff is requesting that Council approve participation in the Cooperative Contract for purchases as needed throughout the Contract term. However, the known purchase is to allow the Utility Systems Department (USD) to purchase a modular building which shall contain approximately ten (10) office spaces and include restrooms.
4. New/Renewal/Modified: New.
5. Duration: Upon execution through February 24, 2027, with optional one (1) year extension upon the request of Sourcewell and written agreement by Supplier, and agreement with the City.
6. Benefits to Port St. Lucie: The known purchase relocatable structure will serve as temporary workspace during site improvements at various Utility sites. The modular building will be temporarily placed at these locations to accommodate staff and contractors while they perform onsite tasks. USD did perform a cost benefit analysis between renting the modular building verse purchasing it. As such, it was determined that purchasing the building was a better value.
7. Cost to Port St. Lucie (Annual and Potential): The purchase price for this modular building is $304,618.00. For additional purchases under the Cooperative, expenditures shall be as approved in current/future budget, if needed. Mobile Modular’s Quote is included for demonstrative purposes, however, the terms within the quote are not intended to be included in the purchase.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code of Ordinances, Section 35.08(a)(9)(a) (cooperative exception to formal bidding), to participate in the Sourcewell Cooperative Contract #120822-MMR for Relocatable Building and Storage Solutions with Related Services with Mobile Modular.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participation in the Sourcewell Cooperative Contract #120822-MMR for Relocatable Building and Storage Solutions with Related Services with Mobile Modular.
2. Move that the Council not approve and provide staff with direction.
Background: Due to increased development within the City, the USD has expanded its staff to maintain the USD’s commitment to provide superior customer service. This growth necessitates additional office space as the current Prineville Complex is currently under site plan design for improvements. Therefore, the USD intends to enhance the existing site and construct facilities at other locations to adequately accommodate its staff and equipment.
If Council approves participation in the Sourcewell Cooperative Contract, City departments can make purchases under the Cooperative as needed and in compliance with this agenda summary.
Issues/Analysis: N/A.
Financial Information: Funds are available within the USD Capital Building budget > 431-1340-562000.
Special Consideration: N/A.
Location of Project: Various Utility sites.
Attachments:
1. City Agreement #20260064 Signed.
2. Sourcewell Mobile Modular Contract 120822.
3. Sourcewell Price List Final 120822-MMR.
4. City of Port Saint Lucie MM Quote Q-556773.
5. Sourcewell Board Resolutions.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25296-01.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.