Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendments to Contract #20220016 for Suppliers of Water and Sewer Products.
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Submitted By: India Barr, Procurement Agent I.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Agent I.
2. Parties: City of Port St. Lucie, Fortiline, Inc. dba Fortiline Waterworks, Ferguson Enterprises, LLC and Core & Main LP.
3. Purpose: To provide the Utility Systems Department (“USD”) with alternative sources for sewer control panels, parts and various new items.
4. New/Renewal/Modified: Modified.
5. Duration: The initial contract period began on January 26, 2022 and ends January 26, 2024 with no option to renew.
6. Benefits to Port St. Lucie: By adding these items to the current contract it will allow the USD to obtain the necessary parts to perform preventative maintenance services.
7. Cost to Port St. Lucie (Annual and Potential): The USD budgeted funds for these parts and anticipates an expenditure of approximately $380,000-$420,000 annually. This is not an additional expenditure; it is the estimated amount the USD anticipates spending on these parts.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve the Amendments to Contract #20220016 to provide additional water and sewer parts from the approved suppliers.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Amendments to Contract #20220016.
2. Move that the Council not approve the Amendments to Contract # 20220016 and provide staff with direction.
Background: The City competitively solicitated for suppliers to provide water and sewer parts on an as needed basis. The City Council approved the award of Contract #20220016 on January 24, 2022 with three (3) separate suppliers: Core & Main LP, Fortiline, Inc. dba Fortiline Waterworks and Ferguson Enterprises, LLC. The Contract is an “open” contract, and the USD uses each vendor depending upon price, availability, and material lead times as part of the USD’s ordering of materials to maintain USD infrastructure and facilities.
The current supplier of parts for control panels is FE Myers/Pentair. Pentair requested a price increase and placed the USD on notice of certain parts shortages. The USD is looking to have alternative suppliers to provide the products should a shortage occur. The new items will allow repairs to continue without any interruption of service.
Issues/Analysis: Staff has reviewed the proposed pricing for the items and finds them to be fair and reasonable. Staff will use the lowest cost for each item at time of ordering.
Financial Information: Funds are appropriated in the Utility Fund /OT Building- 431-0000-141002.
Special Consideration: Some of the items quoted in these proposed Amendments are lower than the Pentair contract. The intent of this Amendment is to provide the USD with flexibility in purchasing based on lead times, materials, and price.
Location of Project: N/A
Attachments:
1) 20220016 - Ferguson Enterprises, LLC A1
2) 20220016 - Ferguson Enterprises, LLC A2
3) 20220016 - Core & Main LP A1
4) 20220016 - Core & Main LP A2
5) 20220016 - Fortiline, Inc. A1
6) 20220016 - Fortiline, Inc. A2
7) 20220016 - Fortiline, Inc. A3
8) 20220016 - Ferguson Enterprises, LLC Contract
9) 20220016 - Core & Main LP Contract
10) 20220016 - Fortiline, Inc. Contract
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 10076
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.