Placement: Consent Agenda
Action Requested: Motion / Vote
title
Approval of Renewal #2 for Contract #20190087 for the Fleet Vehicle / Equipment Maintenance and Management Services with First Vehicle Services, Inc.
body
Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and First Vehicle Services, Inc.
3. Purpose: To provide fleet management, maintenance and repair services for standard vehicles, standard equipment, and heavy equipment for various City departments.
4. New/Renewal/Modified: Renewal.
5. Duration: Effective date was December 1, 2019, for 2 years with the option of three (3) 1 one-year renewals. This renewal period is December 1, 2022, through November 30, 2023.
6. Benefits to Port St. Lucie: Provide necessary fleet management, repair, and preventative maintenance services.
7. Cost to Port St. Lucie (Annual and Potential): Projected annual expenditure is $1,991,520.90 plus $30.40 per hour for all non-contract labor.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve the renewal of Contract #20190087 for Fleet Vehicle / Equipment Maintenance and Management Services with First Vehicle Services, Inc. This will include a 5% CPI increase as shown in the contract.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the renewal of Contract #20190087.
2. Move that the Council not approve the renewal of Contract #20190087 and provide staff with direction.
Background: The City’s current contract for Fleet Vehicle / Equipment Maintenance and Management Services is due to expire on December 1, 2022. The contract has options for renewal with a maximum CPI price adjustment upward or downward of 5%. The contractor is exercising the option of the maximum CPI increase of 5% to help offset all the cost increases this past year.
Issues/Analysis: Staff has reviewed the request and find that it is fair and reasonable. First Vehicle Services, Inc. has accomplished all the goals for the past year as set forth by the contract.
Financial Information: Funds are appropriated in the various departmental budgets.
Special Consideration: N/A.
Location of Project: 430 SW Thornhill Drive, Port St. Lucie, Florida.
Attachments:
1. Amendment #2.
2. Amendment #1.
3. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9173
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.