Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in Corporate Contract No. 43210000-23-NASPO-ACS for Computer Equipment, Peripherals, and Related Services.
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Submitted By: India Barr, Procurement Contracting Officer, Office of Management and Budget (OMB).
Strategic Plan Link: The City's Goal of a Smart & Connected City.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, OMB.
2. Parties: City of Port St. Lucie and High Performance Technologies, Inc. (“City Agreement”)
3. Purpose: To utilize High Performance Technologies, Inc. for the City’s yearly Hewlett Packard Enterprise (HPE) maintenance & to replace any end-of-life systems. Maintenance for HPE servers that host all the city virtual servers.
4. New/Renewal/Modified: New.
5. Duration: Date of execution through 6/30/25 with renewals in increments up to an additional thirty-six (36) months.
6. Benefits to Port St. Lucie: To provide the best value for the City and customer service High Performance Technologies, Inc. (HPT) is one of the most respected providers of entire IT lifecycle solutions and services in the Southeast. HPT's engineers and architects are well known for designing and deploying high-quality innovative IT business solutions that leverage traditional, emerging, and cloud technologies.
7. Cost to Port St. Lucie (Annual and Potential): Estimated Annual Expenditures $250,000.00. Future expenditures will be appropriated in each fiscal year budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in Alternate Contract Source (ACS) No. 43210000-23-NASPO-ACS per City Code of Ordinances, Section 35.08(a)(10)(a) for the purchase of Computer Equipment, Peripherals, and Related Services under City Agreement 20250148.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in NASPO Contract # 43210000-23-NASPO-ACS.
2. Move that the Council not approve and provide staff with direction.
Background: HPT was an IT consulting firm based in Reston, Virgina, founded in 1991. The company specialized in providing high-performance computing solutions and IT services, primarily to U.S. federal government agencies. High Performance Technologies, Inc. has been a partner with the City of Port St Lucie providing technology for over a decade.
Issues/Analysis: HPT is an approved re-seller from Hewlett Packard Enterprise Company. They have a proven past performance record and have been a valuable partner with the City not only with costs but have helped the City maintain its technologies to keep up with current standards. They have always been there to assist with any hardware technologies that we might need.
Although the NASPO contract with the State of Florida currently expires at the end of this month, there are renewals remaining. Staff has reached out to the State of Florida, who has advised that it is currently working on renewing the NASPO contract. The State of Minnesota’s contract, supporting the State of Florida’s, has already been renewed. Therefore, staff requests Council approve this item based on the expectation that the State of Florida will extend the NASPO contract, and therefore, the City can extend the City Agreement, as well.
Financial Information: Funds are appropriated in Information Technology Operating Supplies 001-1320-552000-00000.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Signed City Agreement 20250148.
2. Amendment #1 - Extension.
3. Price List.
4. NASPO Contract.
5. RFP Document.
6. Awarded Vendor List.
7. Subcontractor List.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25121-02.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.