Placement: Consent Agenda
Action Requested: Motion / Vote
title
Approve Piggybacking the City of West Palm Beach Contract #35325.001 for Utility Rate and Financial Consulting Services under City Contract #20270006.
body
Submitted By: Kevin Eggleston, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of Strategic Growth for a Resilient Future
Summary Brief (Agreements/Contracts only)
1. Prepared by: Kevin Eggleston, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and Raftelis Financial Consultants, Inc.
3. Purpose: To obtain utility rate and financial consulting services for the City’s utilities.
4. New/Renewal/Modified: New.
5. Duration: Effective upon full execution through February 6, 2029, with two (2) additional one (1)-year renewal options, contingent upon the City of West Palm Beach extending its contract. The maximum potential expiration date is February 6, 2031.
6. Benefits to Port St. Lucie: Supports informed utility rate decisions, financial planning, and evaluation of future funding needs. The piggyback agreement provides continued access to Raftelis’s consulting services through an existing competitively awarded contract.
7. Cost to Port St. Lucie (Annual and Potential): Annual expenditures are estimated at $200,000. Total expenditures will depend on the services authorized through individual work authorizations during the initial term and any exercised renewals. All expenditures will be subject to approved annual budgets.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code of Ordinances, Section 35.08(a)(9)(b) (piggyback exception to formal bidding), the piggyback agreement with Raftelis Financial Consultants, Inc. for Utility Rate and Financial Consulting Services using the City of West Palm Beach Contract #35325.001.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the piggyback agreement with Raftelis Financial Consultants, Inc. under the City of West Palm Beach Contract #35325.001.
2. Move that the Council not approve the piggyback agreement and provide staff with direction.
Background: On June 12, 2023, City Council approved a piggyback agreement with Raftelis Financial Consultants, Inc. using Martin County Contract #RFP2021-3343 for utility rate and financial consulting services.
These services support the City’s evaluation of utility revenues, operating costs, and future funding needs. The proposed agreement would provide continued access to assistance with water, wastewater, solid waste and stormwater rate studies, revenue forecasting, financial planning, and capital funding analysis. Available services also include reviewing impact and development fees, preparing financial feasibility reports, and supporting bond and loan financing. These analyses help the City evaluate whether revenues can support operating expenses, debt obligations, and planned improvements, and provide a basis for decisions about rates, fees, and funding.
Staff proposes using the City of West Palm Beach Contract #35325.001, awarded to Raftelis through competitive RFP #24-25-217 MK. The project manager reviewed the agreement and confirmed that its scope meets the City’s needs.
Services will be requested as needed through individual work authorizations defining each assignment’s scope, deliverables, schedule, and compensation based on the Contract’s hourly rates. Estimated annual expenditures are $200,000, with actual expenditures determined by authorized assignments and approved annual budgets.
Issues/Analysis: The City of Port St. Lucie utilizes cooperative and piggyback purchasing to take advantage of established competitively bid contracts for goods and services, streamlining the procurement process.
Financial Information: Various Departments use this Consultant for Rate and Financial Consulting.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Piggyback Agreement with Raftelis Financial Consultants, Inc.
2. City of West Palm Beach RFP.
3. City of West Palm Beach Contract Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26289-03.
Legal Sufficiency Review:
Reviewed by KeAndrea Davis, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.