Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #4 to Contract #20250012 for BMX Adaptive Racetrack Facility, Pump Track and Bicycle Safety Learning Facility.
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Submitted By: Alaina Knofla, Procurement Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal to Enjoy Culture, Nature and Recreation.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, Procurement Manager (PMD).
2. Parties: City of Port St. Lucie and Action Sports Design, LLC.
3. Purpose: Stabilize the future 242-space parking area identified as Phase Two on the approved site plan and advance it into Phase One to support BMX programming and event-related parking demand. The proposal will also include pricing to stabilize the drive connection to the adjacent K-8 school site to provide an additional exit after large events.
4. New/Renewal/Modified: Modified.
5. Duration: Amendment #4 extends the contract period through May 25, 2026.
6. Benefits to Port St. Lucie: Stabilizing the 242-space parking area identified on the approved plans will provide additional parking capacity necessary to support BMX programming, large-scale races, overflow parking, and RV accommodations. Advancing this improvement into Phase One will allow the park to open with adequate parking infrastructure, improve traffic circulation during events, and enhance overall park functionality. Including pricing to stabilize the drive connection to the adjacent K-8 school site will provide an additional exit route after large events and help reduce traffic congestion near the roundabout at Tradition Parkway and Fern Lake Circle. Utilizing the contractor currently mobilized on-site minimizes duplication of mobilization costs, preserves construction continuity, and supports timely activation of the park.
7. Cost to Port St. Lucie (Annual and Potential): An additional $585,000.00 for a new Contract total of $6,232,562.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the formal bidding under City Code of Ordinances, Section 35.08(c), for good cause shown, and approve Amendment #4 to Contract #20250012.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #4 to Contract #20250012.
2. Move that the Council not approve Amendment #4 to Contract #20250012 and provide staff with direction.
Background: The City of Port St. Lucie is under construction at Tradition Regional Park, including development of the all-wheeled adaptive track by Action Sports Design under the direction of Mike McIntyre. The park site plan identifies a future 242-space parking area as Phase Two improvements to support park programs and event demand. It was originally expected that Mattamy Homes would stabilize this parking area through one of its subcontractors. Mattamy has since declined to perform that work. The City’s goal has been to complete Phase I construction by March 2026. Given scheduled BMX events and anticipated large races, additional parking is needed before the park opens. The site plan also shows a future drive connection toward the adjacent K-8 school site. Pricing will be included to stabilize this connection to provide an additional exit after large events.
Issues/Analysis: Good cause exists to waive the competitive solicitation requirements of the City’s Purchasing Policy. Action Sports Design is currently under contract and actively mobilized on-site performing related park improvements. The stabilization of the 242-space parking area is directly associated with the overall park construction currently underway. Issuing a separate competitive solicitation for this work would require additional procurement time, contractor selection, mobilization, coordination, and site integration, which would materially delay park opening and impact scheduled BMX events. Such delay would negatively affect operational readiness, event functionality, and traffic management. Utilizing the existing on-site contractor preserves construction continuity, avoids redundant mobilization costs, minimizes administrative delay, maintains the project schedule, and supports operational readiness for scheduled events. The stabilization effort does not constitute a new standalone capital project but advances a parking improvement already identified and contemplated within the approved park plans. Advancing this improvement into Phase One ensures that the park opens with sufficient infrastructure to support intended programming. Including pricing to stabilize the drive connection toward the adjacent K-8 school site will improve post-event traffic flow and provide an additional exit route following large events. For these reasons, staff recommends that waiver of the competitive solicitation process is justified for good cause shown.
Financial Information: Funds appropriated in 25PR025P-305CIP BMX-305 Constr: 305 Construction.
Special Consideration: N/A.
Location of Project: Tradition Regional Park.
Attachments:
1. Amendment #4 Signed.
2. Amendment #3.
3. Amendment #2.
4. Amendment #1.
5. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26056-01.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.