Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Increased Spending for Contract #20250216 for InsertValve Equipment and Associated Parts with Team Industrial Services, Inc.
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Submitted By: Oksana Savchenko, Procurement Analyst, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Oksana Savchenko, Procurement Analyst, (PMD).
2. Parties: City of Port St. Lucie and Team Industrial Services, Inc.
3. Purpose: To increase expenditures for specialized InsertValve equipment and associated parts, enabling Utility Systems Department (“USD”) personnel to independently perform in-house isolation of valve inserts.
4. New/Renewal/Modified: Modified.
5. Duration: The initial term is for two (2) years, beginning on September 23, 2025, and ending on September 22, 2027, with two (2) additional one-year renewal options.
6. Benefits to Port St. Lucie: USD staff will have full control over planning, scheduling, and installing isolation valves, reducing reliance on third-party contractors. This increases operational readiness, response times, and improves service delivery while minimizing customer disruptions and emergency repair costs.
7. Cost to Port St. Lucie (Annual and Potential): Approve an increase in annual expenditures, estimated in the range of $180,000 to $200,000, subject to budget appropriations. Future expenditures will be included in the approved budget for each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code Ordinances, Section 35.09(b) and (c), the increase in annual expenditures under Contract #20250216.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the increase in annual expenditures under Contract #20250216.
2. Move that the Council not approve the increase in annual expenditures under Contract #20250216 and provide staff with direction.
Background: The Contract was approved by City Council on September 22, 2025, with an estimated annual expenditure of $150,000. As the fiscal year has progressed, the department has identified the need to increase the supply of InsertValve equipment and related services. The requested increase will also provide capacity and flexibility for anticipated projects in future fiscal years.
Per City Code Ordinances, Section 35.09(b):
“For any existing contracts previously approved by City Council, the City Manager, or his or her designee(s), shall have the discretion, power, and authority to approve increases (1) up to 25% of the original contract price or (2) $99,999.99, whichever is less, for non-construction contracts, and (1) up to 25% of the original contract price or (2) $199,999.99, whichever is less, for construction contracts. The aggregate total of any increases of a contract must stay within the thresholds of this subsection.”
The proposed increase exceeds the City Manager’s thresholds outlined in Section 35.09(b), and therefore requires Council approval per Section 35.09(c): “Any charges in excess of the aforementioned amounts may be made only when authorized by the City Council.”
Issues/Analysis: Staff respectfully requests Council approval to increase the estimated annual expenditure to support the specialized InsertValve equipment, valves, parts, and related services under this Contract, with all spending subject to budget appropriations.
Financial Information: Funds are appropriated in the USD’s FY 2025-2026 budget for accounts 431-3316-552000, 431- 3316-564400, & 431-0000-141002.
Special Consideration: N/A.
Location of Project: Utility Service Area.
Attachments:
1. Agenda Summary from 04/14/2025 Council Meeting.
2. Contract #20250216 with Team Industrial Services, Inc.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26105-03.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.