Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in NASPO ValuePoint Contract #43230000-NASPO-16-ACS for OpenGov Capital Budget & Project Management Software under City Contract #20260246.
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Submitted By: Kevin Eggleston, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Kevin Eggleston, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and OpenGov, Inc.
3. Purpose: Implementation of cloud-based Capital Budget & Project Management Software for the Public Works Department.
4. New/Renewal/Modified: New.
5. Duration: The contract term will include an initial period from July 1, 2026, through September 30, 2026, followed by two (2) additional one (1) year terms.
6. Benefits to Port St. Lucie: The OpenGov Capital Budget and Project Management module will centralize capital planning, funding, project tracking, grant compliance, and Council reporting in one system. This will improve visibility into the City’s Capital Improvement Program, reduce manual reporting, support on-time and on-budget project delivery, and create a more reliable connection between what is funded and what is completed.
7. Cost to Port St. Lucie (Annual and Potential): The one-time implementation cost is $103,470.08. The first-term cost (3 months) is $35,192.68, and the remaining 2 year cost (October 1, 2026 - September 30, 2028) is $303,441.00, bringing the total cumulative estimated expenditure to $442,103.76 over the full contract term.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in the NASPO Valuepoint Contract #43230000-NASPO-16-ACS, per Chapter 35.08(a)(9)(a) to purchase Capital Budget & Project Management Software.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the NASPO ValuePoint Contract #43230000-NASPO-16-ACS.
2. Move that the Council not approve and provide staff with direction.
Background: Port St. Lucie is one of the fastest-growing metropolitan area in the United States, currently serving more than 257,000 residents and growing at approximately 4.76% annually. The City’s FY25/26 Adopted Budget totals $869.8 million, and the adopted 2025-2029 Capital Improvement Plan (CIP) comprises 136 approved projects with a programmed value of $615.3 million.
Current capital-delivery workflows are failing short of the needs of a High-Performing Government Organization. As project volume and grant participation scale, the current approach drives compensable change orders, fragments grant-compliance reporting, exposes unencumbered funds to reversion risk, and consumes Public Works and CMO staff hours producing Council-ready Via Memos. In 2024, the City onboarded OpenGov Budgeting & Performance and Procurement & Contract Management; Asset Management was added in 2025. The proposed expansion enhances the platform - connecting capital planning, funding, and execution in a single system already trusted by Finance, Procurement, and Public Works, and creating one source of truth for what gets funded and what actually gets finished. This program will also be integrated with the City’s CIP Project Tracker website, so that project updates are automatically added to the CIP Project Tracker.
Issues/Analysis: Carahsoft is an approved vendor through the NASPO ValuePoint Contract #43230000-NASPO-16-ACS cooperative purchasing process for OpenGov Capital Budget & Project Management Software. The City of Port St. Lucie utilizes cooperative and piggyback purchasing to take advantage of established competitively bid contracts for goods and services, streamlining the procurement process.
Financial Information: Funds are appropriated in the Public Works / Administration / Computer Software & Accessories account (104-4015-552201).
Special Consideration: N/A.
Location of Project: N/A
Attachments:
1. Signed Contract.
2. Master Agreement.
3. Order Form.
4. Statement of Work.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26141-08
Legal Sufficiency Review:
Reviewed by KeAndrea Davis, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.