Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Sole Source Contract #20270011 for Service and Maintenance of Centrifuge Parts with Andritz Separation, Inc.
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Submitted By: Alaina Knofla, Procurement Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, Procurement Management Division (PMD).
2. Parties: City of Port St. Lucie and Andritz Separation, Inc.
3. Purpose: The Utility Systems Department (USD) requests approval to establish a contract agreement with Andritz Separation, Inc. as the sole source vendor for service and maintenance of the Andritz centrifuges.
4. New/Renewal/Modified: New.
5. Duration: Three (3) years with no renewal options.
6. Benefits to Port St. Lucie: Establishing this agreement secures pricing, allowing for more predictable annual budgeting. Scheduled preventive maintenance will help identify potential issues early, extend equipment life, reduce unexpected repair costs and downtime, and support the continued reliable operation of wastewater treatment.
7. Cost to Port St. Lucie (Annual and Potential): Total amount for the contract is $168,215.17 which will be paid in three (3) annual installments of $56,071.72.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive formal bidding, per City Code of Ordinances, Section 35.08(a)(25)(a)(1) (sole source where the compatibility of equipment, accessories, or replacement parts is the paramount consideration) (for the reasons stated in the Issues/Analysis Section) and approve Contract #20270011 for Service & Maintenance of Centrifuge Parts with Andritz Separation, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Sole Source Contract #20270011.
2. Move that the Council not approve Sole Source Contract #20270011 and provide staff with direction.
Background: The Andritz centrifuges are critical components of the wastewater treatment process, used for the dewatering of wastewater solids. Due to their specialized design, regular preventive maintenance by qualified technicians is essential to ensure reliable performance, identify signs of wear, and reduce the risk of unexpected failures or operational disruptions.
Issues/Analysis: Andritz Separation, Inc. is the sole source provider for the Andritz centrifuges and associated original equipment manufacturer (OEM) parts and services, including that all service and repair procedures are based on Andritz’s proprietary procedures and specifications. Alternative vendors would either provide non-OEM parts or procure the same OEM parts and services through Andritz at an additional markup. Contracting directly with Andritz provides the USD with factory-authorized service, OEM parts, and technical expertise specific to the installed equipment. Utilizing this vendor minimizes operational risk and avoids potential compatibility issues or service.
Financial Information: Funds are appropriated within Utility Systems Department’s Glades Wastewater Treatment Facility Operating Fund: 431-3513-546300, 431-3513-552000, 438-3513-546400.
Special Consideration: N/A.
Location of Project: Wastewater Treatment Facilities.
Attachments:
1. Contract 20270011.
2. Sole Source Approval & OpenGov Posting.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26274-05.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.