Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Cobb County Cooperative Agreement #24-6800 for Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services.
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Submitted By: India Barr, Procurement Contracting Officer II, Procurement Management Department.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Management Department (PMD).
2. Parties: City of Port St. Lucie and HD Supply Facilities Maintenance, LTD.
3. Purpose: To facilitate the automated provision and delivery of essential supplies required for the effective operation and maintenance of water and wastewater systems.
4. New/Renewal/Modified: New.
5. Duration: The term of the contract shall be effective until November 12, 2028, with the option to renew for three (3) additional twelve (12)-month periods. Staff is also requesting Council approve any additional renewals or extensions authorized by the lead agency, even if beyond the expressed renewal options.
6. Benefits to Port St. Lucie: Ensuring compliance with regulatory requirements set forth by the Florida Department of Environmental Protection (FDEP), the Department of Health (DOH), and the Environmental Protection Agency (EPA) allows the City of Port St. Lucie to qualify for variable percentage discounts on supply orders.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure for FY 25/26 of $150,000.00. Future expenditures will be appropriated in each fiscal year budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in Cobb County Cooperative Agreement #24-6800, per City Code of Ordinances, Section 35.08(a)(9)(a) with HD Supply Facilities Maintenance, LTD. for Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in Cobb County Cooperative Agreement #24-6800 with HD Supply Facilities Maintenance, LTD. for Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services.
2. Move that the Council not approve and provide staff with direction.
Background: Historically, the Utility Systems Department (“USD”) has acquired Maintenance, Repair, and Operating (MRO) Supplies, Industrial Supplies, and related products without the benefit of a formal contract. To enhance cost efficiency and optimize procurement processes, the City is initiating a formal agreement with HD Supply Facilities Maintenance, LTD., through a cooperative purchasing arrangement. This strategic move will enable the USD to secure more competitive pricing, ensure reliable access to essential supplies, and strengthen accountability within its purchasing operations. Formalizing this contract reflects best practices in public sector procurement and reinforces USD’s commitment to operational excellence through more deliberate and cost-effective resource management.
Issues/Analysis: Staff has reviewed the Cobb County Cooperative Agreement and finds that it meets the needs of the City and meets the requirements of the City’s procurement Ordinance.
Financial Information: Funds are budgeted in various accounts and will be allocated as projects are assigned.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. 20250204 - HD Supply Signed Contract.
2. Cobb County Original Solicitation with Addenda.
3. Cobb County-HD Supply Contract.
4. Cobb County Agenda Item and Minutes.
5. Cobb County Product Category Discount List.
6. Cobb County HD Supply RFP Response.
7. Cobb County MRO RFP Notice of Intent to Award.
8. Cobb County MRO RFP Proof of Advertisement.
9. HD Supply Exceptions Document.
10. RFP Summary Scoring Sheet.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25197-01.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.