Placement: Consent Agenda
Action Requested: Motion / Vote
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Amend Contract #20180167 for the Supply of Anti-Scalant A-102 Plus with Amaya Solutions, Inc.
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Submitted By: Shelby Dolan, Procurement Agent II, Procurement Management Department.
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Agent II.
2. Parties: City of Port St. Lucie and Amaya Solutions, Inc.
3. Purpose: To provide Anti-Scalant A-102 Plus at a temporary price increase.
4. New/Renewal/Modified: Modified.
5. Duration: 6 months ending on May 31, 2022.
6. Benefits to Port St. Lucie: To provide Anti-Scalant A-102 Plus for the City’s water treatment process.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure is $174,600. The temporary increase is a net change of approximately $28,000 for 6 months.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #3 to Contract #20180167 Supply Anti-Scalant A-102 Plus with Amaya Solutions, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #3 to Contract #20180167.
2. Move that the Council not approve Amendment #3 to Contract #20180167 and provide staff with direction.
Background: The original contract was bid in May 2018 and City Council approved the Contract on July 23, 2018. Since that time, the vendor has supplied Anti-Scalant A-102 Plus; however, due to recent market conditions and the economy with shortages in supplies, the vendor has requested a temporary price increase for 6 months.
Issues/Analysis: Staff has reviewed and approved of changes due to the need for these supplies to continue daily operations at the water treatment facilities.
Financial Information: The 55 gallon drum (including freight) price is increasing from $420.73 per drum to $567.99 per drum, or, from $7.65 per gallon to $10.33 per gallon. Funds are appropriated in the adopted FY 21-22 budget in the Water & Sewer Operation Funds/ Water Chemical (431000-141005).
Special Consideration: N/A.
Location of Project: Due to critical infrastructure sector of the Homeland Security Act, no location map is provided for Water Facilities.
Attachments:
1. Contract Amendment #3.
2. Back-up Information.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7548.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.