Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative Contract RFP#120822 for Relocatable Building and Storage with Related Services.
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Submitted By: Angelene Frederick, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal to enjoy culture, nature and fun activities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Angelene Frederick, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and BOXX Modular, Inc.
3. Purpose: To purchase modular buildings as needed.
4. New/Renewal/Modified: New.
5. Duration: The initial term is upon execution through 02/24/2027 with the option to renew for an additional one (1)-year period.
6. Benefits to Port St. Lucie: To utilize the Sourcewell Cooperative Contract when modular buildings are needed for the Contract term at competitive prices.
7. Cost to Port St. Lucie (Annual and Potential): Estimated expenditure is $420,000. Future expenditures will be in the approved budget each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code of Ordinances, Section 35.08(a)(9)a., to participate in the Sourcewell Cooperative Contract #RFP-120822 with BOXX Modular, Inc., for Relocatable Building and Storage with Related Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Cooperative Contract #120822 with BOXX Modular, Inc.
2. Move that the Council not approve and provide staff with direction.
Background: The construction of the Belvedere House lot modular office space is identified as a high-priority project. To optimize construction costs, staff evaluated alternative options and explored the possibility of directly purchasing modular-style buildings through the Sourcewell Contract. As part of the design specification for the Belvedere House Office Space facility, BOXX Modular, Inc. has been chosen as the preferred vendor to accommodate design requirements.
Sourcewell is a service cooperative created to provide programs and services to members in the government, education, and non-profit sectors. Its statutory purpose is to assist members in meeting specific needs which are more efficiently delivered cooperatively than by an individual entity. Sourcewell is a self-supporting government agency with oversight from a board of publicly elected officials.
Issues/Analysis: Staff has reviewed the Sourcewell Cooperative Contract and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated from Parks & Recreation Fund (#301-7210-563000-00000).
Special Consideration: N/A.
Location of Project: Belvedere House Lot.
Attachments:
1. Cooperative Contract with BOXX Modular.
2. BOXX Modular Sourcewell Contract #128022.
3. Proposal for City of PSL.
4. RFP Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24254-10.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.