Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative Contract #032824 for Class 4-8 Chassis with Related Equipment to Purchase a New Street Sweeper.
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Submitted By: Robyn Holder, CPPB, Procurement Management Division (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and ODRA, LLC.
3. Purpose: To replace a Street Sweeper that has exceeded its life expectancy.
4. New/Renewal/Modified: New.
5. Duration: Upon execution through July 9, 2028, with three (3) additional one-year extensions.
6. Benefits to Port St. Lucie: A new mechanical street sweeper to routinely clean the streets of Port St. Lucie.
7. Cost to Port St. Lucie (Annual and Potential): The initial purchase of the street sweeper is $260,462.00. Future expenditures will be appropriated in future Council approved budgets.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in the Sourcewell Cooperative Contract #032824, per Chapter 35.08(a)(10)(a), for Class 4-8 Chassis with Related Equipment with ODRA, LLC to purchase a new street sweeper.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve contracting with ODRA, LLC to purchase the new street sweeper and any future needs for the City as outlined in the cooperative contract.
2. Move that the Council not approve participating in the Sourcewell Cooperative Contract #032824 and provide staff with direction.
Background: This will be a replacement of unit #PWS-2930 as it has reached the end of its useful life. A new mechanical street sweeper is needed to routinely clean streets and gutters throughout the City to assist with drainage needs.
Issues/Analysis: Staff has reviewed the cooperative agreement and find that it meets the needs of the City and meets all the requirements of the City’s purchasing ordinances.
Financial Information: Funds are appropriated in Road & Bridge CIP Fund / Road & Streets / Machinery & Equipment Heavy (#304-4125-564300-00000).
Special Consideration: Sourcewell analysts streamline the procurement process by developing RFPs and IFBs for national, competitive solicitations that meet or exceed local requirements. This rigorous process is continually refined to best meet the needs of participating agencies and allows Sourcewell to offer exceptional products from nationally acclaimed suppliers.
Location of Project: N/A.
Attachments:
1. Signed City Agreement - Contract #20250090.
2. City Proposal/Quote.
3. Authorization Letter.
4. Sourcewell Contract #032824.
5. Sourcewell Proof of Publications.
6. Sourcewell RFP Document & Addendums.
7. Sourcewell Proposal Opening Record.
8. Sourcewell Proposal Evaluations.
9. Sourcewell Comments & Reviews.
10. Sourcewell Board Resolution.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25092-11
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.