Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20230050 for Bio-Solids (Dewatered Sludge) Hauling Services.
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Submitted By: Robyn Holder, CPPB, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Merrell Bros., Inc.
3. Purpose: To provide hauling services for the dewatered sludge to approved disposal sites.
4. New/Renewal/Modified: New.
5. Duration: 2-years with the option for 3 additional 1-year renewal terms.
6. Benefits to Port St. Lucie: To contract with a bio-solids hauling firm to remove all dewatered sludge from Westport & Glades Wastewater Treatment Facilities.
7. Cost to Port St. Lucie (Annual and Potential): The cost per wet ton is $66.14. The estimated cost to haul approximately 20,000 wet-tons per year is $1,322,800.00. Future expenditures will be appropriated in each year’s approved budget and based on actual quantities hauled.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20230050 for Bio-Solids (Dewatered Sludge) Hauling Services with Merrell Bros., Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20230050.
2. Move that the Council not approve Contract #20230050 and provide staff with direction.
Background: Bio-solids must be removed from wastewater facilities for further treatment to ensure public and environmental health. Presently, the existing bio-solids disposal practices are through a centrifuge dewatering unit operated at both wastewater treatment facilities, and then hauled offsite for further treatment. Legislative and engineering efforts are underway to eliminate or reduce the amounts of nutrients in bio-solids that may have the potential to reach the Florida Everglades, its tributaries, and the Indian River Lagoon.
An E-Bid was issued to 433 potential suppliers on September 25, 2023. There were 11 plan holders with 3 proposals being received on October 13, 2023. All proposals were deemed responsive.
Issues/Analysis: Staff has reviewed the proposals and finds that Merrell Bros., Inc. provides the best value to the City. Merrell Bros., Inc. is not a local vendor.
Financial Information: Funds are appropriated in the Utility Operating Fund / Inventory / Wastewater (#431-0000-141000).
Special Consideration: N/A.
Location of Project: Westport & Glades WWTP.
Attachments:
1. Notice of Intent to Award.
2. Signed Contract.
3. E-Bid Tabulation Report.
4. Recommended Proposal.
5. E-Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23263-06
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.