Placement: Consent Agenda
Action Requested: Motion / Vote
title
Approve Additional Expenditures for FY 24/25 Under Contract #20240159 - Electrical Contractors - Service, Repair, and Installation
body
Submitted By: Oksana Savchenko, Procurement Analyst, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Oksana Savchenko, Procurement Analyst, PMD.
2. Parties: City of Port St. Lucie and separate contracts each with: (1) Brown Electrical Solutions, LLC; (2) Davco Electrical Contractors Corp.; (3) MP Predictive Technologies, Inc.; (4) Paragon Electrical Contractors, Inc.; (5) Stryker Electrical Contracting, LLC.; and (6) Universal Electric of Florida, Inc. (“Contractors”).
3. Purpose: To add additional funds for electrical services for repairs and installation for City facilities.
4. New/Renewal/Modified: Modified.
5. Duration: The initial term is from date of execution (October 29, 2024) through September 22, 2027, with the option to renew for one (1) additional (2) two-year period.
6. Benefits to Port St. Lucie: Assure that facility electrical services are installed and maintained in accordance with the National Electrical Code.
7. Cost to Port St. Lucie (Annual and Potential): Approve additional expenditures for FY 2024/2025 to bring estimated total expenditures to $900,000, or to actual cost based on appropriations in the City Budget. Future expenditures will be included in the approved budget for each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council, per City Code Ordinances, Section 35.09(b) approve additional expenditures for FY 2024/2025 under Contract 20240159.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve additional expenditures under Contract 20240159.
2. Move that the Council not approve additional expenditures under Contract 20240159 and provide staff with direction.
Background: The original contract was approved by Council on October 28, 2024, with an estimated annual expenditure of $500,000.00 based on appropriations in the City Budget. However, an additional project was added to the current fiscal year; Tradition Regional Park Lighting Installation and Repair, which would bring the total anticipated spend for FY 2024/2025 to approximately $900,000.00.
Per City Code Ordinances, Section 35.09(b):
“For any existing contracts previously approved by City Council, the City Manager, or his or her designee(s), shall have the discretion, power, and authority to approve increases (1) up to 25% of the original contract price or (2) $99,999.99, whichever is less, for non-construction contracts, and (1) up to 25% of the original contract price or (2) $199,999.99, whichever is less, for construction contracts. The aggregate total of any increases of a contract must stay within the thresholds of this subsection.”
The proposed increase exceeds the City Manager’s thresholds outlined in Section 35.09(b), and therefore requires Council approval per Section 35.09(c): “Any charges in excess of the aforementioned amounts may be made only when authorized by the City Council.”
Issues/Analysis: Staff respectfully requests that Council approve an increase to the estimated annual expenditure to reflect the additional projects approved in the City Budget for FY 2024/2025.
Financial Information: Funds are appropriated in the Facilities Maintenance Department (001-4135-546100- 00000), and various cost centers in the General Fund for Park & Recreation.
Special Consideration: N/A.
Location of Project: City facilities.
Attachments:
1. The Agenda Summary from the 10/28/2024 Council Meeting (Original Approval of the Contracts).
2. Contract 20240159 with Davco Electrical Contractors Corp.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25217-11.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.