Placement: Consent Agenda
Action Requested: Motion / Vote
title
Approve Amendment #5 to Contract #20200054 for the Construction of the Floresta Drive Improvement Project - Phase I.
body
Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Felix Associates of Florida, Inc.
3. Purpose: To account for all field adjustments as well as holiday and weather impacts incurred through November 30, 2021.
4. New/Renewal/Modified: Modified.
5. Duration: An additional 59 calendar days are to be added to the project. The new proposed contract end date is March 6, 2022.
6. Benefits to Port St. Lucie: To facilitate the completion of the project without impeding ongoing construction activities.
7. Cost to Port St. Lucie (Annual and Potential): An additional $331,064.33 to be added to the contract resulting in the Contract amount being increased to $12,023,574.03.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #5 to Contract #20200054 for the Floresta Drive Improvement Project - Phase I with Felix Associates of Florida, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #5 to Contract #20200054.
2. Move that the Council not approve Amendment #5 to Contract #20200054 and provide staff with direction.
Background: Amendment No. 5 includes the items identified below:
Adjustment to AC Pipe Removal Costs - After construction work started, it was discovered that more asbestos-cement pipe had to be removed than was originally anticipated when Amendment #3 was prepared. The Contractor was able to complete the work more efficiently than projected under Amendment #3; thereby, the contractor offered a reduction in the originally agreed to unit cost. This item addresses the increase in quantity and actual reduced unit cost incurred. This item results in a total cost savings of ($0.12) and does not change Contract time.
Miscellaneous Time and Materials - This item provides payment for additional work performed on a Time & Materials basis. The work includes installation of meandering sidewalk at Pond 1 area as requested by the City, relocation of hydrants and valves due to plan interface issues, additional drainage adjustments and yard drains, grading and tie-in modifications, and other miscellaneous adjustments. This item has a total cost of $109,356.00 and adds 37 days of Contract Time.
24” Linestops for 24” Water Main and 16” Water Main Restraints - This item pays for 24” linestops and 16 restraints for water mains. These items were not included in the original bid items but were needed to complete the work. Other items that were not needed are included as credits. This item has a total cost of $98,862.00.
Irrigation Pump Single Phase - This item pays to provide a single-phase irrigation pump in lieu of the three-phase pump that was called out in the plans. This change is needed to match the available power at the proposed pump location. This item has a total cost of $3,352.00.
Revised Electrical Load Centers - This item pays to provide enclosed, pad mounted load centers as requested by the City in lieu of the standard pole mounted load centers that were on the plans. This item has a total cost of $35,225.76.
Adjustment to Utility Coordination Pay item - This item pays for utility coordination beyond the Contract Time, since utility coordination was required beyond the additional Contract Time. The monthly cost of the utility coordination is $950.33. The total cost is based on 5 additional months for a total cost of $4,751.65.
Port St. Lucie Blvd. Revisions - This item adds pay items to address changes to the FDOT permit plans that were needed for FDOT approval of the work in the FDOT ROW. This item has a total cost of $46,550.23 and 10 days of Contract Time.
Retaining Wall at SW Corner of PSL Boulevard and Floresta Drive - This item provides payment for a back of sidewalk retaining wall needed to preserve the tree existing oak trees that were originally designated to be removed. This item has a total cost of $8,356.81.
Survey Shift - This item provides payment to compensate the contractor for additional survey work and construction rework associated with a survey shift in the plans and associated CADD file. This item has a total cost of $24,610.00 and 1 day of Contract Time. Staff is coordinating with the Engineer of Record for reimbursement of this additional cost.
Weather Day and Holiday Day adjustments for Contract Time - This amendment adds 8 days of Contract Time for weather days due to impacts of inclement weather on 8/24/21, 8/5/21, 8/6/21, 8/11/21, 8/16/21, 8/17/21, 11/5/21, 11/22/21. This amendment adds 3 days of Contract Time for holiday days not worked by the Contractor on 9/6/21, 11/25/21, 11/26/21. These adjustments are made for Contract Time worked through 11/30/21.
Total Contract Time to be added is 48 days for extra work and 11 days for weather and holiday days, for a total of 59 days.
Issues/Analysis: Staff has reviewed the proposed changes described herein and finds them to be fair and reasonable.
Financial Information: Funds are appropriated in the ½ cent Sales Tax Fund / Road & Bridge / Improvements O/T Building (#310-4105-563000-00000).
Special Consideration: N/A.
Location of Project: Floresta Drive from the Southbend Roundabout to the Elkcam Waterway.
Attachments:
1. Amendment #5.
2. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7656
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.