Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #1 for the Renewal of Contract #20230033 for Water Meters & Related Parts.
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Submitted By: Robyn Holder, CPPB, Procurement Management Division (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Ferguson Enterprises, LLC.
3. Purpose: To continue to provide radio-read water meters and related parts for potable water service.
4. New/Renewal/Modified: Modified.
5. Duration: Renewal for an additional 1-year term.
6. Benefits to Port St. Lucie: The Utility Systems Department (“USD”) has purchased Neptune radio-read water meters and related hardware to monitor the USD’s 90,000+ commercial and residential customer’s water usage since 2004.
7. Cost to Port St. Lucie (Annual and Potential): The estimated annual expenditure is $2,297,112.10. Future expenditures will be based on the City’s rapid growth and approved budget. This Amendment reflects an estimated $145,340.15 increase due to the additional meters and related parts that the USD expects to purchase.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #1 for the Renewal of Contract #20230033 for Water Meters & Related Parts for an additional one-year term. There are three (3) additional renewal terms available.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #1 for the renewal of Contract #20230033.
2. Move that the Council not approve Amendment #1 for the renewal of Contract #20230033 and provide staff with direction.
Background: Sunstate Meter was acquired by Ferguson Waterworks, Inc. and is the Sole Authorized Distributor for sales and warranty products and Advanced Meter Reading (“AMR”) systems for the State of Florida. The City Council approved Ferguson Enterprises, LLC as the sole source provider for Neptune water meters on March 27, 2023. The contract is a one-year contract with four (4) additional one-year renewal periods. This is the first (1st) renewal of this contract. The contract allows for annual price adjustments as needed. The 2024 rates are included in the Amendment. Additionally, the Amendment added new meter types as well as incorporated pricing for training, which was previously approved in the Contract.
Issues/Analysis: Staff has reviewed the current price list and finds it acceptable. USD recommends the approval of the renewal with the price redetermination due to the single source nature of the vendor and the compatibility requirements of the system and to continue daily operations without interruption for commercial and residential customers.
Financial Information: Funds are appropriated in the FY2024-2025 budget for the USD Inventory Warehouse (#431-0000-141002).
Special Consideration: n/a.
Location of Project: n/a.
Attachments:
1. Amendment #1.
2. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24008-04
Legal Sufficiency Review:
Reviewed by Carly Fabien, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.