Placement: Resolutions
Action Requested: Motion / Vote
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Resolution 26-R50, a Resolution of the City of Port St. Lucie, Florida, Authorizing the City Manager to Execute the State of Florida Department of Transportation Utility Work by Highway Contractor Agreement Necessary to Relocate the City’s Utility Facilities for the Public Purpose of Constructing and Improving W. Midway Road/CR-712 from Glades Cut Off Road to West of Jenkins Road; Providing for Conflict; Providing for Severability; Providing an Effective Date.
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Submitted By: Daniel M. Segui, Senior Assistant Director.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: The State of Florida Department of Transportation (“FDOT”).
2. Parties: City of Port St. Lucie Utility Systems Department (“USD”) and the State of Florida Department of Transportation.
3. Purpose: Utility infrastructure relocation to accommodate the FDOT’s roadway widening and reconstruction as well as drainage installation through a Utility Work by Highway Contractor Agreement (“UWHCA”).
4. New/Renewal/Modified: New.
5. Duration: N/A.
6. Benefits to Port St. Lucie: The road widening will accommodate additional traffic through the corridor to match the other sections of this roadway toward the east and west; our adjustments are necessary to accommodate the needed drainage installation.
7. Cost to Port St. Lucie (Annual and Potential): The initial estimated cost of utility work for this phase is $1,396,528.78.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve the resolution and authorize the City Manager to execute the Utility Highway Contractor Agreement with FDOT and any other documents related to the Project.
Alternate Recommendations:
1. Move that the Council amend the recommendation, approve the resolution, and authorize the City Manager to execute the Utility Highway Contractor Agreement with FDOT and any other documents related to the Project.
2. Move that the Council deny the resolution and provide staff with direction.
Background: The FDOT began the widening and reconstruction of Midway Road in 2020 in various phases from US Highway 1 to Glades Cut Off Road. From US-1 to Selvitz Road has been completed, Selvitz Road to Jenkins Road is slated to be completed by the end of the year, and this phase of the project is scheduled to begin in January 2027; the utility infrastructure must be relocated in order to accommodate this Project. The FDOT and the USD desire to enter into a joint agreement pursuant to Section 337.403(1)(b), Florida Statutes for the Utility Work to be accomplished by the FDOT’s contractor as part of the construction of the Project. The FDOT, pursuant to the terms and conditions of the UWHCA, will bear certain costs associated with the Utility Work.
Issues/Analysis: At least forty-five (45) calendar days prior to the date on which the FDOT advertises the Project for bids, the USD will pay to the FDOT an amount equal to the FDOT’s official estimate; plus 10% for mobilization of equipment for the Utility Work, additional maintenance of traffic costs for the Utility Work, administrative costs of field work, tabulation of quantities, Final Estimate processing and Project accounting plus 10% of the official estimate for a contingency fund to be used for changes to the Utility Work during the construction of the Project.
Financial Information: Funding is appropriated in the Utility CIP Fund: 448-3316-563000-26USD039P.
Special Consideration: Entering into this agreement is necessary for the FDOT to proceed with roadway widening and reconstruction as well as drainage installation.
Location of Project: W. Midway Road/CR-712 from Glades Cut Off Road to West of Jenkins Road.
Attachments:
1. Resolution.
2. Utility Work by Highway Contractor Agreement and its Attachments.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26097-15.
Legal Sufficiency Review:
Reviewed by Russell Ward, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.