Placement: Consent Agenda
Action Requested: Motion / Vote
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Requesting Approval to Increase the Purchase Order Limit for St. Lucie West Services District Supplemental Yard Waste Collection
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Submitted By: Carmen A. Capezzuto, Neighborhood Services Director
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Carmen A. Capezzuto, Neighborhood Services Director
2. Parties: City of Port St. Lucie , Neighborhood Services Department & St. Lucie West Services District
3. Purpose: The St. Lucie West Services District is working to eliminate the backlog of yard waste collection in the St. Lucie West HOA communities to restore and maintain collection of such material to acceptable levels.
4. New/Renewal/Modified: Modified
5. Duration: February 28, 2022 thru September 30, 2022
6. Benefits to Port St. Lucie: Yard waste previously uncollected by Waste Pro in St. Lucie West HOAs will be collected by St. Lucie West Services District upon Waste Pro’s ability/inability to perform.
7. Cost to Port St. Lucie (Annual and Potential): Up to $150,000 and only as necessary.
Presentation Information: N/A
Staff Recommendation: Move that the Council increase current purchase order #20220450 to $150,000 to cover any direct expenditures of yard waste (not being provided by Waste Pro) until the end of the fiscal year.
Alternate Recommendations:
1. Move that the Council amend the recommendation and increase current purchase order #20220450 to $150,000 to cover any direct expenditures of yard waste (not being provided by Waste Pro) until the end of the fiscal year.
2. Move that the Council not approve the recommendation to increase the current purchase order and provide staff direction.
Background: The City Manager authorized St. Lucie West Services District to collect the accruing yard waste in St. Lucie West HOA communities via a purchase order. From February 28, 2022 to present day the District conducted six collection sweeps of the HOA communities to remove the service backlog and restore collection to acceptable service levels. To avoid the original purchase order limit of $74,999 being exceeded, staff has recommended the purchase order limit be increased to $150,000. The proposed purchase order increase is projected to cover the estimated cost for continued yard waste collection in the St. Lucie West HOA area.
Issues/Analysis: St. Lucie West Services District currently expended around $62,000 for supplemental yard waste and bulk waste collection under the current purchase order. As a result, the previous purchase order limit must be increased.
Financial Information: Purchase order #20220450 will continue to be paid through NSD Solid Waste Fund 6203410.
Special Consideration: The collection of yard waste is a City-wide issue, and the St. Lucie West Services District remains the City’s least expensive option to assist with collection.
Location of Project: Citywide
Attachments: PO #20220450
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: N/A - This is an increase to the City Manager’s purchasing authority for the ongoing solid waste collection issues facing the City.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.