Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the OMNIA Partners, Public Sector Cooperative (Coop) Contract Issued by City of Mesa Under Contract #2018011 for Information Technology Solutions & Services with CDW-G Government, LLC.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie and CDW-G Government, LLC.
3. Purpose: To provide and install security software and related computer equipment.
4. New/Renewal/Modified: New.
5. Duration: The initial term began on May 1, 2018 through February 28, 2023 with the option to renew for two (2) additional one-year periods ending February 28, 2025.
6. Benefits to Port St. Lucie: To provide a range of products and services that have been competitively bid to offer the best value to the City.
7. Cost to Port St. Lucie (Annual and Potential): Estimated expenditures for Fiscal Year 2021/2022 is $2,000,000. Future expenditures will be as appropriated in each year’s budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and approve participating in the OMNIA Partners, Public Sector Coop Contract issued by City of Mesa under Contract #2018011 with CDW-G Government, LLC for Information Technology Solutions & Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Omnia Partners, Public Sector Coop Contract #2018011.
2. Move that the Council not approve participating in the Coop Contract and provide staff with direction.
Background: The City currently purchases various computer related products. These products are critical to ensuring system security.
The cooperative contracts are competitively solicited and publicly awarded by a government entity serving as the lead agency. Awards are made utilizing this best practice ensuring maximum value with complete transparency of the process.
Issues/Analysis: Staff has reviewed the agreement and finds that it meets the needs of the City and meets all the requirements of the City’s purchasing ordinance.
Financial Information: Funds are appropriated in the FY 2021/2022 Adopted Budget.
Special Consideration: OMNIA Partner’s is the largest and most trusted cooperative purchasing organization for Public Sector procurement. They brought together the nation’s two leading cooperative purchasing organizations - National IPA and U.S. Communities - under one roof to form OMNIA Partners, Public Sector.
Location of Project: N/A.
Attachments:
1. OMNIA Partner’s Public Sector Cooperative Contract issued by City of Mesa under Contract #2018011 with CDW-G Government, LLC.
2. CDW-G Pricing.
3. City of Mesa RFP #2018011.
4. City of Mesa - Addendum #1.
5. City of Mesa - Addendum #2.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: #7006
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.