Placement: Consent Agenda
Action Requested: Motion / Vote
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Increasing Purchase Order Limit for Disposal Costs at SLC Landfill
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Submitted By: Mike Lubeck, Assistant Neighborhood Services Director
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Oswmer Louis, Neighborhood Services Project Coordinator
2. Parties: City of Port St. Lucie , Neighborhood Services Department & St. Lucie County Landfill
3. Purpose: To utilize the St. Lucie County Landfill for disposal of all waste pickup services for the City of Port St Lucie and Contract #20220059 Optimum Services, Inc.
4. New/Renewal/Modified: Modified
5. Duration: March 28, 2022 thru September 30, 2022
6. Benefits to Port St. Lucie: Disposal of debris that the City of Port St Lucie and the Contractor is collecting for the residents.
7. Cost to Port St. Lucie (Annual and Potential): Up to $2,390,928.54 and only as necessary.
Presentation Information: N/A
Staff Recommendation: Move that the Council increase current purchase order #20220468 to $2,390,928.54 to cover any direct expenditures of waste disposal (not being provided by Waste Pro) until the end of the fiscal year.
Alternate Recommendations:
1. Move that the Council amend the recommendation and increase current purchase order #20220468 to $2,390,928.54 to cover waste disposal expenditures (not being provided by Waste Pro) until the end of the fiscal year.
2. Move that the Council not approve the recommendation to increase the current purchase order and provide staff direction.
Background: The City Manager was authorized to hire Optimum Services, Inc., a supplemental contractor, to collect the accruing yard and bulky waste in Port St. Lucie neighborhoods. The contractor is working to sweep the entire City to restore collection to acceptable levels. Due to recent trends within solid waste collection identified by staff, the purchase order for disposal at the landfill should include possible disposal of all waste. This change will allow the City and it’s subcontractor to dispose of all waste including solid waste and yard waste if necessary.
Issues/Analysis: Optimum Services is currently averaging over $5,000.00 a day in disposal costs at the St. Lucie County Landfill and has rapidly exceeded the previous purchase order limit. St. Lucie County Landfill is the only option for the disposal of waste due to our interlocal agreement.
Financial Information: The City collects revenue for residential waste collection and disposal via an annual Solid Waste Assessment. Waste disposal is a “pass-through” cost that is typically paid to the landfill by Waste Pro. These costs are audited annually by the Finance Department. The City created a disposal account with the St. Lucie County landfill to pay for direct expenses associated with waste disposal (that are not being provided by Waste Pro) and staff needs to ensure that the purchase order limit is sufficient for current and potential needs for waste disposal. The anticipated costs of disposal will be taken from account number 620-3410-534500 within the Solid Waste Fund.
Special Consideration: The City has an Inter-local Agreement with St. Lucie County which requires all waste generated by the City or its contractors to be delivered to the County landfill.
Location of Project: Citywide
Attachments:
1. Recommendation of Award Memo
2. 4/4/22-4/7/22 Material Analysis Report
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: N/A
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.