Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20230073 for the Rehabilitation / Modifications to the SWW-1 Water Control Structure.
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Submitted By: Robyn Holder, CPPB, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and E & W Mechanical Contracting, LLC.
3. Purpose: Automate the existing stormwater facility, improve water quality, and create a redundancy in our storm water system.
4. New/Renewal/Modified: New.
5. Duration: 365 calendar days with no option to renew.
6. Benefits to Port St. Lucie: This improvement will provide additional safety to the citizens and better manage the stormwater system.
7. Cost to Port St. Lucie (Annual and Potential): One-time expense in the amount of $948,654.65.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20230073 and enter into a unit price contract with E & W Mechanical Contracting, LLC for the Rehabilitation / Modifications to the SWW-1 Water Control Structure.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20230073.
2. Move that the Council not award Contract #20230073 and provide staff with direction.
Background: The existing structure was constructed in the early 1980’s and has become mostly inoperable which compelled the need to re-construct and modernize this critical facility.
An E-Bid was issued on June 7, 2023, to 1,805 potential suppliers. There were 60 plan holders with 4 proposals being received on July 31, 2023.
Issues/Analysis: Staff has reviewed the proposals and finds that E & W Mechanical Contracting, LLC provides the best value to the City. E & W Mechanical Contracting, LLC is a local vendor.
Financial Information: Funds are appropriated in the Stormwater Fund / Drainage / Other Infrastructure / Water Quality Projects (#401-4126-568812-Y1514).
Special Consideration: N/A.
Location of Project: East of US #1 close to SE Grand Drive.
Attachments:
1. Location Map.
2. E-Bid Tabulation Report.
3. Notice of Intent to Award.
4. Signed Contract.
5. Recommended Proposal.
6. Bid Documents.
7. Construction Plans.
NOTE: All the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23249-02
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.