Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Renewal of Contract #20190129 with Azteca Systems, LLC for CityWorks
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Submitted By: Kevin R. Matyjaszek, Utility Systems Director
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Utility Systems Department (“USD”)
2. Parties: City of Port St. Lucie and Azteca Systems, LLC
3. Purpose: This renewal is for maintenance and support of CityWorks (the USD’s asset management system).
4. New/Renewal/Modified: Renewal.
5. Duration: Three years.
6. Benefits to Port St. Lucie: CityWorks assists the USD with tracking and managing USD assets, including anticipated end of life expectancy as well as work order management for connection support.
7. Cost to Port St. Lucie (Annual and Potential): This is a three-year renewal. The fee is based on population for a total of $236,741.40.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve the Contract renewal.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Contract renewal.
2. Move that the Council not approve the Contract renewal and provide staff with direction.
Background: The City entered into Contract #20190129 with Azteca Systems, LLC in 2019 for CityWorks. This vendor is proven to provide timely and responsive service for the City and this renewal is necessary to maintain the USD’s asset management and work order system. The goal for having an asset management program is to become proactive (versus reactive) with maintaining USD facilities.
Issues/Analysis: The fee is based on the City’s population; therefore, the fees for renewal are larger.
Financial Information: The total renewal cost over the next three years is $236,741.40; $75,600 for Year 1, $79,380 for Year 2, and $81,761.40 for Year 3 from Account 431-1360-546200-0000.
Special Consideration: The City Council previously approved Contract #20190129 with Azteca Systems, LLC. This is a renewal with a three-year term.
Location of Project: N/A
Attachments: Software and License Agreement
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 8334
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.