Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Declaration of Surplus and Trade-In of Departmental Fixed Asset Item.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City’s Mission to be financially responsible.
Executive Summary (General Business): Declaring the department item as surplus property will allow staff to trade-in the fixed asset for the approved new fixed asset.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve a sale/trade-in declaration for the surplus fixed asset items represented on the attached request to relinquish surplus form to facilitate the trading of the asset to Powerscreen of Florida, Inc. for a new Topsoil Recycler Machine Track Model with Soil Shredder & Conveyor.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the trade-in.
2. Move that the Council not approve the trade-in and provide staff with direction.
Background: City Ordinance 35.09 requires any asset valued at $15,000 or more be declared as surplus and the sale/trade-in must be approved by City Council.
The Proposal and the Request to Relinquish form has been approved by the Department Head and is attached.
Issues/Analysis: Staff has reviewed the proposal from Powerscreen of Florida, Inc.
Financial Information: Trading in the powerscreen with soil shredder and conveyer will result in a net savings of $37,000 for the City.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Relinquish Surplus Form.
2. E-Bid Tabulation.
3. Proposal from Powerscreen of Florida, Inc.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: N/A.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.