Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20230056 For Tree Trimming, Forestry, Slope Mowing, & Removal Services.
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Submitted By: Nadia Tourjee, Procurement Management Department (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and Brooker Equipment dba Sampson Tree Service.
3. Purpose: Procure services to provide tree trimming, forestry, slope mowing, and removal services to manage citywide trees and invasive plants.
4. New/Renewal/Modified: New.
5. Duration: One (1) year with four (4) additional one (1)-year options to renew.
6. Benefits to Port St. Lucie: Managing over 25,000 trees and invasive plants to protect a structural investment which effects the landscape, wildlife, and air quality.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure is $855,000. Future expenditures will be appropriated in each year’s budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20230056 and enter into a unit price contract with Brooker Equipment dba Sampson Tree Service for Tree Trimming, Forestry, Slope Mowing, & Removal Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20230056.
2. Move that the Council not approve Contract #20230056 and provide staff with direction.
Background: This E-Bid is a re-bid of tree trimming and removal services. The City has invested over $25 million in trees to ensure the health, vigor, and structural integrity of its landscaping. There are over 25,000 trees and invasive exotic plants that are encroaching upon private property from public land that need to be maintained. As the City’s vast roadway network and infrastructure have expanded, improvements to these corridors and open spaces have expanded exponentially which necessitated the need for a program to manage these improvements. The program requires the need of technical staff with extensive experience in Agronomy, Botany, and Arboriculture to ensure the trees’ structural vitality, health, and natural beauty.
The E-Bid was issued on November 17, 2023, to six hundred and ninety-two (692) potential suppliers. There were twenty-nine (29) plan holders with two (2) proposals submitted on December 13, 2023.
Issues/Analysis: Staff has reviewed the proposals and finds that Brooker Equipment LLC dba Sampson Tree Service provides the best value to the City. Critical services most utilized are line items 1,2,5,6, and 7. Brooker Equipment LLC dba Sampson Tree Service is a local vendor and has performed successful projects for the City.
Financial Information: Funds are appropriated in the adopted FY 2023-24 budget for Road & Bridge Fund / Greenbelt & Waterway Maintenance / Citywide Tree Removal (#104-4127-534111-00000) and Stormwater Fund / Greenbelt & Waterway Maintenance / Citywide Tree Removal (#401-4127-534111).
Special Consideration: N/A.
Location of Project: Various locations throughout the City.
Attachments:
1. Notice of Intent to Award.
2. E-Bid Tabulation Report.
3. Recommendation of Award.
4. Contract 20230056-05.
5. Recommended Proposal from Brooker Equipment LLC (dba Sampson Tree Service).
6. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23306-06
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.