Placement: Second Reading of Ordinances / Public Hearing
Action Requested: Motion / Vote
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Ordinance 23-61, Public Hearing, An Ordinance Amending Title III - “Administration,” Chapter 35. Finance; Purchasing, of the Ordinances of the City of Port St. Lucie, Florida, by Specifically Adding Section 35.00, Purpose; Amending Section 35.01, Purchasing Agent; Amending Section 35.02, Officers Not to Approve Own Purchases; Amending Section 35.03, Procedure for Purchasing; Amending Section 35.04, Competitive Bidding Required for Certain Purchases; Exceptions; Amending Section 35.05, Competitive Bidding Procedure; Amending Section 35.06, Offers Lower Than State Contract Prices; Amending Section 35.07, Extra Services Performed or Deleted; Amending Section 35.08, Personal Services; Amending Section 35.09, Disposal of Supplies, Materials and Equipment Found to be Obsolete or Surplus; Amending Section 35.10, Unauthorized Contracts and Expenditures Prohibited; Amending Section 35.11, Emergency Purchasing Procedures; Amending Section 35.12, Local Preference in Purchasing or Contracting; Amending Section 35.13, Cone of Silence; Amending Section 35.14, Protests; Amending Section 35.15 Suspension and Debarment; Adding Section 35.17, Federal Financial Assistance; Adding Section 35.18, Public-Private Partnerships; Adding Section 35.19, Pilot Programs; Adding Section 35.20 Surplus Property, Real Property; Personal Property; Providing for Severability; Providing for Codification; and Providing an Effective Date.
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Submitted By: Nathaniel Rubel, Assistant Director, Procurement Management.
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Executive Summary (General Business): This amendment to Title III - “Administration,” Chapter 35. Finance; Purchasing of the City Code seeks to establish a comprehensive procurement ordinance which provides more detailed guidelines for purchasing in the City.
Presentation Information: Presentation by Nathaniel Rubel, Assistant Procurement Director, estimated at 15-minutes.
Staff Recommendation: Move that the Council approve the ordinance amending Title III - “Administration,” Chapter 35. Finance; Purchasing.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the ordinance amending Title III - “Administration,” Chapter 35. Finance; Purchasing.
2. Move that the Council not approve the changes to the ordinance and provide staff direction.
Background: The original Procurement Ordinance was adopted in 1980. There have only been minor modifications since its adoption. These modifications are recommended to establish a modernized, comprehensive procurement ordinance which provides more detailed guidelines for purchasing in the City. These modifications are recommended with an aim to simplify and streamline purchasing procedures throughout the City, including any and all departments involved in purchasing. A section for definitions has been provided to define terms regularly used throughout the ordinance and commonly used in the field of public procurement. The recommended modifications were also made to clarify any ambiguous language in the ordinance.
Issues/Analysis: N/A.
Financial Information: N/A.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Proposed Ordinance Amendment.
2. Council Memo dated 8/11/2023.
3. Council Memo dated 9/5/2023.
4. Procurement Ordinance Amendment Presentation.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 8742
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.