Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sheriff of Broward County’s Contract for Installation and/or Repair of Vehicle Emergency Equipment for Public Safety Vehicles with Strobes-R-Us, Inc. and Spartan Upfit Services, Inc.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie , Strobes-R-Us, Inc. and Spartan Upfit Services, Inc.
3. Purpose: Installation and/or repair of vehicle emergency equipment for Public Safety vehicles.
4. New/Renewal/Modified: New.
5. Duration: The initial term began on May 10, 2018 through May 9, 2021. A renewal for one year began on May 10, 2021 through May 9, 2022. There is one (1) 1-year renewal remaining ending on May 9, 2023.
6. Benefits to Port St. Lucie: Allows the City to purchase and install vehicle emergency equipment for the Public Safety vehicles.
7. Cost to Port St. Lucie (Annual and Potential): Estimated Annual Expenditures for the install of Vehicle Emergency Equipment will be approximately $400,431.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and approve participating in the Sheriff of Broward County’s Contract for the supplying and installing and/or repair of vehicle emergency equipment for Public Safety Vehicles with Strobes-R-Us, Inc. and Spartan Upfit Services, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sheriff of Broward County’s contract.
2. Move that the Council not approve participating in the Sheriff of Broward County’s Contract and provide staff with direction.
Background: Selecting Strobes-R-Us, Inc. for the 2021 Police Interceptor Utility upfitting contract is based upon 3 main areas of justification. First, Strobes-R-Us, inc. is local, a 30-minute drive to Jupiter, FL, which will eliminate a vehicle shipping cost by not requiring and involving a transport company. The location of the facility also allows for increased oversight into the upfitting process before, during and after upfitting of each vehicle. Second, the Strobes-R-Us, Inc. facility is superior to the competition. It is larger allowing for more vehicles to be completed per week. After observing the Strobes-R-Us, Inc. facility in person several times, it is evident that each vehicle is completed the same exact way in an assembly line type of process. The clean and organized process, including a final inspection checklist, that Strobes-R-Us., Inc. uses will allow for each vehicle to be completed accurately and efficiently. Lastly, the professional customer service, staff availability, product knowledge and pricing based off of the Broward County Sheriffs Contract indicate that Strobes-R-Us., Inc. is a superior choice for the upfitting of our new vehicles.
Issues/Analysis: Staff has reviewed the Sheriff of Broward County’s Contract and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the Law Enforcement / Community Services / Vehicles (#109-2105-564100-00000) and General Fund / Community Services / Vehicles (#001-2105-564100-00000).
Special Consideration: N/A.
Location of Project: Police Department.
Attachments:
1. Sheriff of Broward County’s Contract.
2. Sheriff of Broward County’s Amendment to Contract.
3. City of Port St. Lucie’s Piggyback Agreement with Vendor.
4. Equipment Proposals.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: #6606
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.